G-Plex iFarm • Integrated Farm Management System

Good morning, James Operations Manager

Here's what's happening across your farms today.

📅

🎯 Human-Centred Farm Activities • Fast 1-Click Operations

What are you doing today? — Straight to real farm work

Click any activity below to start immediately without hunting through complex menus.

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🌾

Field & Crop Care

Sowing, spraying, weeding & scouting

FIELDS

5 Estates • 230 Acres

📦

Seed Store & Stock

Cold stores, 50kg bags & stocktakes

7,912 BAGS

Mau Narok • Moiben • Nakuru

🧑‍🌾

Contract Outgrowers

345 farmers, seed delivery & visits

345 GROWERS

Contracts • Deliveries • QA

🏷️

Seed Sales & Counter

Sell 50kg bags, M-Pesa & cash receipts

POS READY

Shangi • Unica • Robijn

💵

Farm Money & Expenses

Petty cash, fuel, advances & receipts

CASH BOOK

Cash Flow • P&L • GL

🏛️

Certificates & KEPHIS

Soil tests, biosecurity passes & WIP

CERTIFIED

KEPHIS/SOIL/2026/088

🚜

Total Farm Acreage

2,850 acres

5 farms • 12 fields →

⚡

Crop Progress WIP

68%

Work in Progress → Click to Open & Print 🖨️

👥

Contract Farmers

276

Active contracts →

🥔

Seed Inventory

48,560 kg

Across 6 batches →

📅

Farm Operations, Activities & Reminders Calendar

Live Schedule Google Calendar Sync Ready

Central executive tracking of agronomic field tasks, chemical sprays, safety intervals (REI / PHI), crop milestones, machinery work orders, and statutory alerts with instant Google Calendar reminders.

October 2026

Filter Categories:

Mon

Tue

Wed

Thu

Fri

Sat

Sun

🥔 Seed Potato Crop Progress

Certified Seed Multiplication Cycles

Season 2026-B

68% Overall progress

Shangi (G1/Basic) 74%

Dutch Robijn (C1) 82%

Markies (Basic) 58%

Unica (Nuclear) 50%

G-0 Minitubers 65%

Farm Acreage & Seed Potato Variety Allocation

Shangi Dutch Robijn Markies Unica

Alerts & Pending Approvals

View all

2 Tasks awaiting verification 🔍 →

3 Stock items below minimum level

5 Farmer input credit approvals

2 Purchase orders awaiting approval

1 Machinery maintenance due

4 Field reports pending review

Contract Farmers

Outgrowers

View all →

Ezekiel Kipchumba Rono

Shangi G1 Elite • 18.0 ac

Active

Beatrice Chebet Sang

Dutch Robijn C1 • 15.0 ac

Active

Jonathan Mutua Musyoka

Unica Nuclear • 22.0 ac

Active

Wanjiku Kamau

Shangi Basic Seed • 12.5 ac

Active

Peter Njoroge

Markies Certified • 8.0 ac

Active

Seed Potato Stores Inventory

View all

Seed Variety & Generation	Available Stock	Lots
Shangi G1 Elite (Basic)	196,000 kg (3,920 bags)	4
Dutch Robijn C1 Multiplier	122,500 kg (2,450 bags)	3
Markies Certified Basic	90,000 kg (1,800 bags)	2
Unica Pre-Basic (Nuclear)	42,500 kg (850 bags)	2
G-0 Aeroponic Minitubers	45,000 Tubers	3

Recent Machinery Activity

View all

Tractor/Equip	Hours	Fuel (L)
🚜 Massey 6713	28.5	185
🚜 JD 5075E	22.0	142
🚜 NH T6070	16.8	96
🌱 Planter (Horsch)	12.4	65

Field Excellence

Healthy crops. Increased yields.

G-Plex Seeds Limited

Procurement

View all

Supplier	Item	Amount	Status
Kenya Seed Co	Seed	KSh 620,000	Ordered
Agri Supplies Ltd	Fertiliser	KSh 430,000	Received
Farmers Choice	Chemicals	KSh 185,000	Ordered

Sales & Customers

View all

Customer	Item	Amount	Status
KALRO	Seed	KSh 1,250,000	Delivered
Export Trading Ltd	Seed	KSh 980,000	Invoiced
AgriCo Ltd	Seed	KSh 760,000	Pending

Financial Performance

View all

Revenue

KSh 12.4M

▲ 18%

Costs

KSh 7.8M

▲ 12%

Net Profit

KSh 4.6M

▲ 28%

👁️

Complete visibility

From seed to sale, track every step of your value chain.

🛡️

Traceability & quality

Know your seed batches, ensure certification and quality.

🤝

Better collaboration

Farms, stores, farmers, suppliers and teams — all connected.

📊

Data-driven decisions

Real-time reports, accurate costs and improved profitability.

🌱

G-Plex Seeds Limited

Growing together

📍 Multi-Store POS & Financials View Active

Enterprise Control Cockpit 🟢 Synchronised: Real-Time (Oct 24, 2026 15:30 EAT)

G-Plex Seeds Limited — Main Analytics Dashboard

Consolidated real-time operational, commercial and agronomic intelligence across Store A (Mau Narok Town), Store B (Moiben Gate), Store C (Nakuru), Central WH, Mau Narok & Moiben nucleus estates, and 345 contracted outgrowers.

🥔

📍 Location:

🚜 Farm:

🌱 Crop:

📅 Period:

Sales Revenue 💰

KSh 2.45M

Illustrative monthly total (+14.2% MoM)

View transaction audit →

Stock Value 📦

KSh 4.8M

Illustrative stock valuation (4 locations)

Inspect store balances →

Pending Customers 🌱

Awaiting seed supply across sales pipeline

View demand records →

Active Production 🚜

12 fields

150 Acres across 2 nucleus estates

Inspect field operations →

📊 Store Network Benchmarking Matrix Multi-Store Comparison

Head office side-by-side comparative analysis of commercial velocity, inventory health, and cash collections.

Location / Store	Revenue (KES)	Revenue Share	Stock Value (KES)	Available Stock	Reserved	Orders	Avg Basket	M-Pesa / Cash	Health %	Actions

📈 Sales Trend

Revenue evolution over time in KES (Illustrative)

Management can switch between daily, weekly, monthly and seasonal trends.

🏬 Sales by Store

Revenue distribution across retail stores

4 Outlets

Click any bar to filter dashboard to that store

📦 Inventory Status

Distribution of stock status across stores

Audited

Available • Reserved • Hold • Reorder

🌱 Customer Demand & Seed Supply

Open seed requests by status (Awaiting harvest / supply)

Pipeline

Click any status to open linked customers

🥔 Farm Production & Yields

Planted acreage & harvest forecasts across nucleus farms

Nucleus

Mau Narok (85 Ac) & Moiben (65 Ac)

🚜 Machinery & Fleet Performance

Fuel costs, equipment utilisation and maintenance status

3 Tractors

Utilisation: 84.3% • Downtime: 4.2%

🥔 Sales by Seed Variety

Fast Movers

Shangi 42% • Unica 28%

💰 Profit & Operating Expenses

24% Margin

Net Profit: KES 588k

🤝 Contract Farmer Intake

345 Growers

Fulfillment: 88.4%

📊 Budget vs Actual Costs

97.6% Spent

KES 2.29M / 2.35M Budget

🔔 Active Operational Alerts & Compliance Flags

Click any notification card to jump directly to the target plot, farmer, seed lot, or stock issue.

44 Active

🛡️

Corporate Authority Controls & Approval Sign-offs

Defined authority limits for financial expenditure, stock culls, segregated payroll, and certified seed releases.

Active Authority: Managing Director (Executive)

💰 Financial Spend 3 Tiers

• Tier 1: ≤ KES 50k (Farm Mgr / Acct)
• Tier 2: KES 50k–250k (Acct / MD)
• Tier 3: > KES 250k (MD Only)

📦 Stock Adjustments 2 Tiers

• Minor: ≤ KES 10k (Storekeeper/Mgr)
• Major Cull: > KES 10k (MD Only)
• Explicit reason & batch required

👥 Segregated Payroll 3 Steps

• Step 1: HR Officer prepares
• Step 2: Accountant audit-verifies
• Step 3: MD bank authorization

🥔 Certified Seed Release 2 Steps

• Step 1: KEPHIS clearance (Agronomist)
• Step 2: Safety dispatch lock release (MD)
• Blocks uncertified / quarantined seed

Req ID	Workflow Type & Requisition	Authority Tier	Requested By	Target Entity	Value / Scope	Status	Actions

G-Plex iFarm · Planning & Scheduling 🕒 Africa/Nairobi (EAT · UTC+3) 📅 Benchmark: 27 Oct 2026

🌾 Farm Operations

Complete farm activity calendar, historical record and future predictive planning system across nucleus estates and contract farms.

Due Today 📋

27 Oct 2026 · Immediate action

Next 7 Days 📅

28 Oct – 03 Nov · Scheduled sequence

Overdue ⚠️

Requires rescheduling

Awaiting Verification

Supervisor audit pending Open Dossier & Print →

All figures are illustrative, not actual company records.

📋 Today's Activity List · Tuesday, 27 Oct 2026

Critical field operations scheduled for delivery today. Update actuals or report weather/machinery delays promptly.

Interactive Example Spec Section 5

Dated Activity Planner

Enter a sample task. Adding it here updates this demonstration schedule only; it does not save a record to G-Plex's live database or send real notifications.

Farm

Field or block

Activity

Planned date

Responsible person

Expected output

Reminder preference

Scheduled activities

No activities in this view yet. Add an activity above to see it in the schedule.

Management Information Spec Section 7

10 Farm Manager Reports

Operational intelligence generated automatically from dated activity schedules and field actuals.

🌱 Stage 1: Field Selection, Soil Testing & Phyto-Sanitary Suitability Master Report Initial Milestone

Comprehensive soil pH, NPK chemistry, KEPHIS bacterial wilt (Ralstonia) & PCN nematode biosecurity clearance, field isolation buffers, and official testing certificates across all G-Plex estates.

📋 1. Daily Activity Sheet

Every activity scheduled for today across all fields with responsible persons and expected outputs.

📅 2. Weekly Work Plan

7-day rolling plan organised by field and operation with machinery and inputs needed.

🗓️ 3. Monthly Operations Calendar

Consolidated overview of all planned and completed activities for the calendar month.

⚖️ 4. Planned vs Actual Performance

Comparison of planned dates and costs against actual delivery dates and expenses.

⚠️ 5. Overdue and Delayed Activities

All tasks past deadline with recorded reasons for delay and revised dates.

🥔 6. Crop-Stage Progress Summary

Status of every field against its crop stage timeline with expected harvest dates.

👥 7. Staff Activity Allocation

Tasks assigned to each agronomist, farm supervisor and field officer.

🚜 8. Machinery and Input Requirements Forecast

Inputs, tractors and equipment needed in the next 14 days based on planned tasks.

📜 9. Field History Report

Complete record of every activity, input, cost and yield for a selected field across seasons.

🔍 10. Rescheduled Tasks Audit Log

Permanent record of original planned dates versus revised dates, with reasons and who authorized the change.

🏢

Estates & Farm Locations Directory

2 Estates Registered

Regional commercial and nucleus seed production estates with agro-ecological zones, infrastructure, manager contacts, and total acreage.

🌱

Crop Lifecycle Stages & Master Traceability Registry

5 Cycles Active Single Traceable Record (Seed to Sale)

Unified digital passport from Land Preparation through Planting, Field Care, Harvesting, Grading, Storage, and Sales. Built for any crop and every farm. Click any crop cycle to inspect its complete lifecycle dossier.

Total Active Cycles ● Live

5 Cycles

125.0 Acres Planted

In-Field Growth & Care 🌿 Active

3 Cycles

Vegetative & Tasseling

Graded & In Store 📦 Store Bins

4,370 Bags

218.5 MT (80.8% Certified Seed)

Realized Sales & ROI 💰 Audited

KES 6,444,000

568.5% Net ROI (KES 461k/Ac)

🔍

Cycle ID	Farm & Field Plot	Crop & Variety	Acreage / Season	Current Lifecycle Stage & Progress	Harvest / In Store	Accumulated Cost	Sales Revenue	Actions

🌾 Registered Field Plots & Active Seed Blocks

Live agronomic tracking, variety comparisons, GPS boundaries, and direct cost breakdowns

Filter Estate:

🌾 Field Operations & Daily Crop Activities Registry

Real-time log of land preparation, ridging, planting, weeding, foliar sprays, de-haulming, and lifting.

Operation #	Date	Target Field	Operation / Activity	Growth Stage	Supervisor & Crew	Machinery / Labour	Cost (KES)	Status	Action

🧪 Field Fertiliser & Agrochemical Application Records & Provenance Source

Track basal fertilizers, top-dressing, and PCPB chemicals applied per field with full supplier batch & store source traceability.

Record ID	Date	Target Field Plot	Type	Product & Formulation	Input Source & Supplier Batch	Target / Purpose	Rate & Applied Qty	Agronomist & Applicator	Cost (KES)	Status	Action

Cross-Variety Cost & Production Comparison (Per Acre Analysis)

Field ID	Variety & Crop	Acreage	Spacing & Rate	Seed Batch	Target Bags/Ac	Cost / Acre	Total Accumulated Cost

Traceability & Regulatory Compliance KEPHIS & KALRO Certified

📎 Compulsory Documents & Photographic Evidence Hub

Official repository for phytosanitary certificates, KEPHIS soil testing analysis, seed health clearance labels, and geo-tagged 4-stage field photography across all G-Plex estates.

Mobile Sync Status: Online · Central Vault Synchronized

All photos store authenticated EXIF GPS pins, timestamps, and uploader identities.

Total Evidence Files 📁

3 Documents · 4 Photos

KEPHIS Soil Certificates 🧪

✓ 100% Negative Bacterial Wilt & PCN

4-Stage Field Photos 📷

Before · During · After · Inspection

Biosecurity Clearance 🛡️

100%

Strict Seed Potato Isolation Compliant

Estate / Farm

Field / Plot

Evidence Type

Document Category

Photo Stage

Search Keywords

🔍

🧑‍🌾 Contract Farming & Farmer Management

345 Contracted Outgrowers, Digital Farmer Profiles, Input Advances, Agronomic Prescriptions, Mechanisation & Weighbridge Settlements.

Contract Outgrowers View & Print 🖨️

345 Farmers

3 Production Clusters (Moiben, Rongai, Mau Summit)

View Outgrower Dossier →

Contracted Seed Acreage View & Print 🖨️

57.0 Acres

93.0 Total Farm Acres Vetted

View Acreage Audit →

Input & Mech Credit Extended View & Print 🖨️

KES 3,979,000

Recovered Automatically at Intake

View Credit Ledger →

Accepted Seed Deliveries View & Print 🖨️

193,500 Kg

49.0% Average Quota Fulfillment

View Intake Settlement →

👤

Outgrower Digital Profile & 360° Dossier

Inspect any farmer's full identity, acreage, contract, input advances, soil tests, tractor orders, credit, inspections, and intake payments.

🌾 Contract Outgrower Crop Cycles & 10-Stage Field Traceability → Open in Main Tab

End-to-end traceable lifecycle records across all contracted outgrower fields. Click any crop cycle card or row to open its complete 10-stage operational audit, labour, inputs, expenses, and printable A4 passport.

Contracted Outgrower Cycles Main Tab ↗

6 Outgrower Cycles

137.0 Total Contract Acres

View in Main Tab →

Active In-Field Growth Main Tab ↗

4 Outgrower Fields

Stages 1 - 5 (Land Prep to Bulking)

View in Main Tab →

Intake & Grading Progress Main Tab ↗

104.2 Tonnes Intake

Weighbridge & Blue Label Tagging

View in Main Tab →

Crop Enterprises Covered Main Tab ↗

4 Certified Crops

Potatoes • Maize • Soya • Wheat

View in Main Tab →

🔍

Cycle Code	Outgrower Farmer	Crop & Variety	Contract Acres	Current Lifecycle Stage	Labour (Mach + Hum)	Inputs (Fert + Chem)	Stage Cost (KES)	Actions

Full 8-Stage Lifecycle Stepper Active Lifecycle

🔄 Contract Farming 8-Stage Execution & Lifecycle Pipeline

End-to-end outgrower management pipeline: from KYC onboarding & GPS soil inspection to quotas, input advances, scouting, intake, payment reconciliation, and contract closure.

Contract:

Ezekiel Kipchumba Rono (20.0 Acres • Shangi Seed Potato) 7 of 8 Stages Completed (88%)

Contract Quota

140.0 Tons

Accepted Seed

27.4 Tons

Net Farmer Paid

KES 521,200

Contract Farmers Directory & Digital Dossiers

Click "👤 Digital Profile" to inspect the complete 9-part dossier for each outgrower.

Farmer Code & Name	Location & Coordinates	Season & Crop	Next Planned Activity	Acreage & Quota	Input Loan Debt	Delivery Booking	Farmer Digital Profile & Actions

🧪 Soil Analysis & Approved Agronomic Recommendations

Laboratory fertility tests and agronomist lime & fertiliser prescriptions per plot.

Test ID	Date	Farmer / Plot	pH	N % / P / K (ppm)	Texture	Agronomist Recommendation	Approver	Certificate & Actions

🔍 Outgrower Crop Inspections & KEPHIS Phytosanitary Audits

Official field inspections, disease scouting (late blight, bacterial wilt), emergence rates, and certification eligibility.

Inspection ID	Date	Contract Farmer	Inspection Type	Growth Stage	Emergence	Virus & Disease Indexing	Inspector Sign-off	Certification Status

📦

Central & Regional Multi-Warehouse Inventory

KEPHIS & PCPB AUDITED

Multi-warehouse network across 8 Central Complexes & Regional Depots • Bin Location Hierarchy • Lot & Serial Tracking • Inter-Store Transfers with Transfer Confirmation • Automated Replenishment • FIFO/FEFO Expiry Management • ABC Cycle Counts & Restricted Adjustments • Stock Reservations • Comprehensive Inventory Valuation

Total Asset Valuation View Dossier ↗ 💰

KES 28,675,900

8 Categories • WAC Audited

Certified Seed Stock 🥔

5,350 Bags

267.5 Tonnes in Store

View Dossier ↗

Stock Reservations 🔒

170 Units

Allocated to Contracts

View Dossier ↗

In-Transit Transfers 🔄

0 Active

Awaiting Confirmation

Shelf-Life & Expiry ⏳

3 Products

Critical (< 60 Days FEFO)

Dispatch Safety Lock ⛔

2 Lots Blocked

Quarantined / Expired Hold

Inspect ↗

📊

G-Plex iFarm — Inventory Overview

Live Stock Balances

Consolidated and per-store visibility across all 6 G-Plex estate stores and central complexes. Individual item live tracking, real-time formula calculations, and audit-locked movements.

Total Stock Items 📦

248

● Tracked Individually

Items Below Reorder Level ⚠️

● Replenishment Required

Items Expiring Soon ⏳

● FEFO Watcher & Safety Locks

Store Locations 🏬

● Multi-Estate Network Active

🗂️ Inventory Categories & Live Stock Status

Click any category to filter items

🏬 G-Plex Multi-Store Network & Physical Balances

Management visibility across Mau Narok, Moiben, Rongai, Mau Summit, Central Warehouse & Specialised Stores

Store Location Name	Region / Sub-County	Storekeeper / Lead	Active SKUs	Physical In-Stock Units	Stock Valuation (KES)	Action

📐

Compulsory Stock Calculation Formula: Closing Stock = Opening + Receipts + Returns In - Issues - Returns Out - Losses ± Adjustments

Inter-store transfers reduce sending store & increase receiving store without inflating total inventory.

Item Code	Item Description	Unit	Opening Stock	Received (+)	Issued (-)	Available	Store Location & Bin	Individual Profile

🌱 Fertiliser Management & Agronomic Application Controls

Formulation tracking (NPK, DAP, CAN, Nitrabor), 50kg bag specifications, field/crop allocation, and usage per acre vs planned budget.

Brand & Product	Formulation	Type	Bag Size	In-Stock Bags	Recommended Rate/Acre	Target Crops & Estates	Planned vs Actual Variance	Action

🧪 Agrochemical Management, Safety Data & PCPB Compliance

Active ingredients, PCPB registration numbers, FEFO expiry watcher, WHO Toxicity class, REI/PHI safety, and automated quarantine dispatch locks.

Chemical Product	Active Ingredient & Formulation	PCPB Reg #	Store & Bin	Batch & Expiry (FEFO)	Safety & Pre-Harvest	Available Qty	Dispatch Lock Status	Action

🥔 Seed Store Management & KEPHIS Certification Genealogy

Seed variety, class (Pre-Basic, Basic, Certified 1), lot pedigree, KEPHIS inspection certificates, germination test results, DLS chitting & Cold Storage (4°C).

Seed Variety & Class	Lot / Batch Number	Agronomic Source	Harvest / Grading	KEPHIS Tag Status	Germination %	Storage Condition	Saleable Qty	Action

📤 Stock Issues, Farm Requisitions & Unused Input Returns

Authorised stock issues by Estate, Field, Crop & Activity, plus Return to Store and Loss Write-offs.

Date	Type	Item Name	Store Location	Destination / Field / Recipient	Quantity	Total KES	Reference & Approver

📑 Item-Wise Reporting Engine (12 Compulsory Report Types)

Generate, preview, print and export individual reports for any item or consolidated across all G-Plex estates and stores.

Select Report Type

Specific Item Selection

Store / Warehouse Location

Category Filter

G-Plex Seeds Limited • Stores & Inventory Directorate

1. Item Stock Balance Report

Generated: Live • System Audit Verified

OFFICIAL ERP REPORT

Certified Accurate: Storekeeper Patrick Mutua • Reviewed by Internal Audit

Page 1 of 1 • eTIMS & KEPHIS Compliant System Output

SKU / Code	Item Name & Specification	Category	Stock on Hand	Reserved	Net Available	Unit Cost (WAC)	Total Value	Warehouse & Bin Location	Lot / Serial #	Expiry (FEFO)	Dispatch Status	Actions

🔄 Inter-Store Transfers & Goods In-Transit Control

Controlled stock movement between Central Mau Narok Complexes and Regional Hubs with mandatory destination confirmation and transit variance logging.

Transfer # & Date	Item & Specification	Lot / Batch #	Source Warehouse & Bin	Destination Warehouse & Bin	Qty Dispatched	Qty Received	Total Value	Transporter & Driver	Transfer Status	Actions

📉 Safety Stock Deficit & Automated Replenishment Requisitions

Calculates Economic Order Quantity (EOQ) and minimum buffer deficits across all store bays.

Item & SKU	Category	Current Stock	Minimum Safety Level	Stock Deficit	Recommended Order (EOQ)	Preferred Supplier	Est. Order Cost	Action

📑 Purchase Orders Master Ledger (PO-2026)

Authorized supplier procurement orders with delivery warehouse bin attribution and receiving control.

PO # & Date	Supplier	Delivery Warehouse & Target Bin	Items Ordered	Total Amount	Expected Delivery	Authorized By	PO Status	Actions

⚖️

ABC Cycle Counting & Restricted Adjustment Controls

Zero Unapproved Variance

Class A (Weekly: Certified Seeds, Spares & Systemics) • Class B (Bi-weekly: Fertilisers & Bulk Seeds) • Class C (Monthly: Consumables & Pack). Storekeepers cannot directly overwrite book balances; count variances require mandatory executive authorization.

Count # & Date	Class	Item & Specification	Warehouse & Bin	Book Stock	Counted Stock	Variance Qty	Variance Value	Counter & Auditor	Adjustment Status	Actions

🔒 Active Stock Reservations & Allocation Holds

Inventory earmarked for contracted outgrowers or upcoming nucleus planting operations is locked from general counter dispatch.

Hold ID & Date	Item Name	Warehouse	Reserved Qty	Allocation Purpose	Target Beneficiary / Order	Dispatch Deadline	Reserved By	Hold Status	Actions

🧪

Seeds Quality & Laboratory Testing System

KEPHIS REGULATORY ATTESTED

End-to-End Seed Lot Traceability • Statutory KEPHIS Phytosanitary Inspections (0.0% Ralstonia) • Laboratory Germination & Chitting Trials • Multi-Level Release Sign-offs (Rule 5 & Authority Limits Compliant)

Total Seed Lots Indexed

7 Batches

Seed Potatoes, Maize & Cereals

Average Germination / Sprouting

98.4%

Benchmark: min 90.0% KEPHIS

KEPHIS Certified & Approved

5 Batches

Blue & White Label Certified

Dispatch Safety Quarantine Lock

2 Lots Blocked

Rule 5 Active Protection

🧪 Certified Seed Lots, Lab Testing & Release Registry 7 Lots

Seed Lot No.	Variety / Crop	Pack Size	Germination %	Purity %	Moisture %	Certification?	Release Certification No.	Action

💰 Multi-Warehouse Asset Valuation Ledger (FIFO & WAC Reconciled)

Financial inventory balance sheet breakdown across Central Complexes and Regional Distribution Hubs.

Central Complexes Valuation

KES --

Mau Narok DLS, Cold Unit & Vaults

Regional Hubs Valuation

KES --

Moiben, Eldoret & Rongai Depots

Total Enterprise Asset Value

KES --

Audited Balanced Sheet Asset

Valuation Breakdown by Inventory Category

Inventory Category	Unique SKUs	Total Stock Units	Asset Valuation (KES)	Portfolio Share

Valuation Breakdown by Warehouse & Depot Location

Warehouse / Depot	Tier / Network Type	SKUs Stored	Total Units	Total Valuation (KES)	Asset Share

📜 Complete Stock Transaction Audit Log

Immutable ledger of receipts (GRN), issues, inter-store transfers, stocktaking adjustments, and reservations.

Tx ID & Date	Type	Item & Category	Quantity	Total Value	Batch / Serial #	Store Location & Bin	Source / Destination	Issuing Person	Receiving Person	Reference #	Inspection / Audit Notes

Standardised Multi-Store Classification UNL • LBL • OVS • CHF • OFG

Multi-Store Seed Labelling & Inventory System 🏷️

Unique store codes (ST01, ST02, ST03...) • Standardised inventory labels (ST01-UNL-0001) • Segregated stock categories • Company-wide batch traceability • 7-stage movement and dual-storekeeper approval rules.

Store Inventory Dashboard (Live Matrix) Dynamic Stock Aggregation

Live stock balance by store code and segregated seed category. Displays actual quantities from verified inventory lot transactions.

Store Code & Name	Unlabelled (UNL) awaiting verification	Labelled (LBL) approved certified	Oversized (OVS) grading review	Chaff / Chats (CHF) by-product / waste	Off-grade (OFG) release prohibited	Total Store Stock	Actions

Standard Seed Categories & Recommended Physical Signage Rule 3 Segregation

High-visibility printed codes and color-coded signage for distinct storage bays preventing cross-contamination or erroneous issue.

UNL Quarantine Lock

UNLABELLED

UNL • Awaiting verification and approved labelling

Keep identifiable by lot and quarantine status until verified and approved for labelling or release.

Release: Prohibited

LBL Certified Saleable

LABELLED

LBL • Subject to batch release and quality checks

Record approved label details and link them to the correct batch and quality inspection records.

Release: Approved

OVS Grading Review

OVERSIZED

OVS • Segregated for grading review

Keep separate for grading review and disposition according to the applicable seed specification.

Release: Prohibited

CHF By-Product / Waste

CHAFF / CHATS

CHF • Separate by-product or waste area

Record separately as a by-product or waste (vine chaff, soil, chats <28mm). Livestock or compost disposal.

Release: Prohibited

OFG Safety Lock

OFF-GRADE

OFG • Segregated; release prohibited pending disposition

Segregate from saleable seed and record the reason (scab, wilt suspect) and authorised disposition.

Release: Prohibited

Store Seed Master Register & Lot Tracking All Stores Active

Complete register tracking store code, unique lot number, category, quality certification, label approval, and full movement history.

🔍

Inventory Label & Category	Company Lot / Batch ID	Store & Location	Crop & Variety	Current Balance	Source Farm & Season	Storekeeper & Date	Quality & Certification	Label No. & Status	Actions

🛡️ G-Plex Store Movement & Approval Standard Operating Procedures (Rules 1-7)

1 & 2. Receive & Classify

Assign store code (e.g. ST01) and classify physical category (UNL, LBL, OVS, CHF, OFG) separately from quality status.

3 & 4. Segregate & Inspect

Store strictly in designated physical bays with clear signage. Record lab and KEPHIS results before release.

5. Relabel or Regrade

Requires QA Manager sign-off. Unlabelled stock does NOT automatically become labelled without official registration.

6 & 7. Transfer & Dispatch

Inter-store transfers preserve company-wide lot ID with dual storekeeper confirmation. Only LBL is eligible for certified sale.

🧪

Fertiliser & Chemical Management

PCPB ACT CAP 346 COMPLIANT

Field & Outgrower Contract Linkage • Approved PCPB Registry • Mandatory Agronomist Recommendations • Chemical Safety & Expiry • Usage vs Plan Variance Audit • Wastage Detection

Agronomist Plans 👨‍🌾

2 Active Plans

Approved Recommendations View Dossier ↗

Plan Compliance Rate 🎯

80.0%

Within Prescribed Dosage View Audit ↗

⏳ PHI Safety Withholding 🔒

4 Plots in PHI

Pre-Harvest Lock Active View Lock ↗

⚠️ Wastage & Over-Dosage 🔬

1 Flagged (+20%)

KES 19,000 Excess Value View Audit ↗

🧪 Approved Formulations 🧪

8 Products

100% Pre-Approved & Validated View & Print 🖨️

Category: Target Link:

App ID & Date	Target Field / Contract Farmer	Product & Category	Applied Rate vs Prescribed Plan	Variance & Wastage Status	Total Qty & Line Cost	Store Location & Batch Provenance	Tripartite Personnel Sign-Off	Equipment & Weather	Safety PHI Interval	Actions

🧪 Approved Product Registry & PCPB Statutory Safety Formulations

Approved products, active ingredients, PCPB registration numbers, benchmark prices, approved suppliers, safety intervals, and storage guidelines.

Product Name & Category	Active Formulation & Ingredient	PCPB / KEBS Reg #	Packaging Unit	Benchmark Price	Approved Suppliers	Max Legal Label Rate	PHI / REI Safety	Storage & Hazard Class	Action

👨‍🌾 Official Agronomist Crop Protection Plans & Prescriptions

Formal qualified agronomic guidance required by Kenyan law before any agrochemical or pesticide rate can be applied.

Prescription Ref	Date	Target Destination & Crop	Target Pest / Pathogen Focus	Prescribed Chemical	Approved Rate / Acre	Planned Volume & Cost	Prescribing Agronomist	Execution Status	Action

⚠️

Automated Variance & Wastage Detection Engine

Flags applications where actual application rate exceeds agronomist plan by >10%, under-dosing risks (< -15%), or missing compliance records.

Cumulative Wastage Cost

KES 19,000.00

Flagged High Usage, Wastage & Non-Compliant Applications

Applications flagged for investigation, agronomist calibration review, or missing safety sign-offs.

App ID	Date & Target	Product Name	Prescribed Rate	Actual Rate Applied	Variance %	Wastage Financial Loss	Agronomist Review Finding	Compliance Status

🚜

Machinery, Fleet & Mechanisation Operations

KENYA AG-MECH COMPLIANT

Centralized agricultural asset registry, telemetry hour-meters, fuel accounting (L/hr & L/acre), daily equipment worksheets, scheduled preventative maintenance & workshop spares (WH-MN-04), breakdown downtime auditing, regulatory compliance renewals (NTSA/Insurance/Licences), and contract outgrower mechanisation billing.

Fleet Readiness 🚜

10 Assets

9 Operational (90%)

Total Engine Hours ⏱️

8,630 hrs

+ 64,200 km Transport

Fuel Accounting ⛽

KES 103.6k

545 L Issued • 7.8 L/hr

Mechanisation Billed 💰

KES 379,000

95.0 Acres Serviced

Maint. & Spares 🛠️

KES 153,900

10.0 hrs Downtime

Compliance Alerts 🛡️

3 Renewals

NTSA, Insurance & DL

Machinery, Tractors & Heavy Implements Directory

Real-time asset telemetry, engine hour-meters, operator deployments, and insurance status.

Showing agricultural machinery, tractors, Grimme implements, sprayers, and support logistics units.

Category: Ownership Model:

Outgrower Mechanisation Work Orders & Billing Ledger

Commercial tillage, ridging, planting, and harvesting service charges billed to contract growers.

FEATURED OPERATIONAL WORKFLOW Work Order # WO-PLGH-085

Tractor Assignment to Cultivate 25.0 Acres (Beatrice Chebet Sang - Rongai Basin)

Manager real-time tracking: Machine (TRC-01 Massey Ferguson 375), Assigned Operator (Kipchoge Bowen), Fuel Issued (185 L • KES 35,600), Actual Completed (25.0 Acres), Operation Cost (KES 41,500), and Farmer Billing (KES 95,000 Billed to Grower Loan Account).

Assigned Tractor TRC-01 (MF 375)

Assigned Operator Kipchoge Bowen

Fuel Issued vs Used 185 L (178 L used)

Operation Cost KES 41,500

Farmer Billing Billed: KES 95,000

Outgrower Mechanisation Work Orders & Billing Ledger

Tractor tillage, ridging, precision planting & mechanical harvesting service charges billed to contract growers.

WO #	Date	Contract Farmer	Service Type	Target / Actual	Tractor & Operator	Fuel Issued (Cost)	Amount Billed	Billing Status	Actions / Print

Daily Equipment Work Sheets & Field Operation Records

Audited engine hour-meters, acreage covered, operator logs, and field supervisor approvals.

Daily Equipment Work Sheets & Field Operation Records

Starting and ending engine hour-meters, acreage covered, operator logs, and field supervisor approvals.

Sheet #	Date	Machine & Operator	Serviced Field / Farmer	Service Operation	Meter (Start ➔ End)	Hours Run	Acres Serviced	Fuel Consumed	L/Acre (L/Hr)	Supervisor Sign-off	Print Dossier

Fleet Fuel Accounting & Telemetry Consumption Log

Central farm fuel tank (WH-MN-03) issues, machine hour consumption rates, and efficiency metrics.

Total Fuel Issued

545.0 Litres

Central Farm Fuel Tank (WH-MN-03)

Total Fuel Consumed

518.0 Litres

Variance: 27.0 L In-Tank Reserve

Fuel Expenditure

KES 103,600

Standard Rate: KES 200.00 / Litre

Average Consumption Rate

7.82 L/hr

Benchmark: 7.5 - 8.5 L/hr (Tillage)

Detailed Fuel Issues & Telemetry Consumption Log

Tracks litres issued, hours run, unit fuel cost, and consumption efficiency.

Fuel Log #	Date	Asset # & Name	Driver / Operator	Serviced Field / Customer	Litres Issued	Litres Consumed	Hours Run	Consumption (L/hr)	Total Cost (KES)	Actions

Central Workshop Preventative Maintenance & Spares Store

Service intervals (250h, 500h, 1,000h), job cards, technician labour, and store WH-MN-04 parts.

PREVENTATIVE FLEET SERVICE INTERVALS

Central Machinery Workshop & Spares Store (WH-MN-04)

250-Hour Service Standard Interval

Engine oil & filter replacement, primary fuel filter/water trap, air pre-cleaner blowout, and 18-point chassis greasing.

500-Hour Service Transmission & Hydraulic

Transmission and hydraulic suction filter swap, hydraulic fluid flush, secondary fuel filter, front planetary axle check, and PTO clutch adjustment.

1000-Hour Service Major Overhaul

Complete injector calibration, valve tappet clearance, cooling system chemical flush, alternator rebuild, and steering gear overhaul.

Service History, Workshop Job Cards & Spares Consumed

Every service records workshop technician labour and spare parts issued from store WH-MN-04.

Service #	Date	Asset # & Name	Service Type	Meter at Service	Lead Mechanic & Facility	Spare Parts Requisitioned	Parts Cost	Total Cost	Next Due (Hours)	Print Job Card

Machinery Breakdown Incidents & Downtime Analysis

Failure root cause audits, downtime hours logged, parts replaced, and return-to-service clearance.

Machinery Breakdown Incidents, Repair Costs & Downtime Hours

Audits failure root causes, downtime lost, technician repairs, and return-to-service clearance certificates.

Incident #	Date & Time	Asset # & Operator	Location	Failure Category	Fault Description	Downtime	Repair Cost	Return to Service Cleared	Print Dossier

Fleet Regulatory Compliance, Statutory Insurance & Licences

NTSA motor vehicle inspections, commercial insurance policies, and operator driver endorsements.

Fleet Regulatory Compliance, Insurance & Operator Licences

Tracks Commercial Insurance policies, NTSA motor vehicle inspections, and operator tractor endorsements with countdown timers.

Asset # & Name	Compliance Scope	Document / Policy #	Underwriter / Authority	Expiry / Due Date	Days Left	Compliance Status	Assigned Operator / Custodian	Action

🏷️

G-Plex Multi-Store POS & Counter Network

eTIMS v2.1 Fiscal Online + Offline Backup

Independent store POS terminals (Store A, Store B, Store C) synchronised with G-Plex Head Office, Central Warehouse & Seed Reservations

🔐

🏪

Shift #SHF-104 · Float: KES 15,000

ONLINE — Connected to Central iFarm Database

Last Synced: Just now Offline Queue: 0 Pending

MN-POS-01

Store A POS · Main Store (Mau Narok)

Shows strictly this store's physical cleared stock. Out-of-stock seeds trigger Cross-Store Transfer or Farm Harvest Reservation.

Quick Counter Actions:

🔍

🧑‍🌾

POS • Customer Details

Direct counter registration & profile lookup

New Walk-in

Customer Selection

Customer Type

👤 Individual 🏢 Business / Org

Customer Full Name *

Mobile Number * e.g. 0722 000 000

Town / County / Location

KRA PIN (Optional)

Email Address (Optional)

Save customer for future purchases & invoices

👤 Walk-in: Enter name & phone above

Required

Sale Classification

Retail Sale Contract Input

🛒 Current Sale 0 Items

🧺

No products added yet.

Click "+ Add" on any product or scan a barcode to begin checkout.

Subtotal: KSh 0

Discount: - KSh 0

Tax (eTIMS KRA VAT): KSh 0

Total Payable: KSh 0

Payment Method Cash · M-Pesa · Bank · Approved Credit

Cash Tendered (KSh)

Change Due

KSh 0

Section 3 & 4 Stock Isolation

Separate Store Stock & Controlled 6-Step Inter-Store Transfers

Staff cannot manually edit store quantities. Transfers follow a strict 6-step workflow: 1. Request → 2. Manager Approval → 3. Source Dispatch → 4. Marked In Transit → 5. Destination Receipt & Verification → 6. Balance Update. Bags in transit are never counted as available at both stores, and Farm Harvest Forecasts are strictly excluded from saleable stock.

Controlled Inter-Store Stock Transfers Register (6-Step Audit Workflow)

Track requested, approved, In-Transit, and verified seed & agro-input transfers across Store A, Store B, Store C, and Central Warehouse

Transfer #	From → To	Seed / Product & Batch	Qty	In Transit Lock	6-Step Status	Audit Trail	Controlled Action

Live Separate Stock by Store vs Expected Farm Harvest Forecast

Farm forecasts are displayed for customer planning & seed reservations only — never counted as saleable POS stock

Product & Batch	Store A (Mau Narok)	Store B (Molo Depot)	Store C (Eldoret)	Central Warehouse	In Transit (Locked)	Farm Forecast (Non-Saleable)	Counter Action

Receipt No.	Store	Date & Time	Customer	Payment	Grand Total	KRA eTIMS / Sync	Action

Customer Profiles, Contract Outgrowers & Pending Seed Requests

Register sales against customer profiles, verify credit ceilings, or log Pending Seed Requests (MOD-16) when seed is awaiting harvest

Farmer Code	Farmer Name	Contract No.	Credit Limit	Loan Balance	Available Credit	Subsidized Seed Quota	Counter Action

Authorised Store Returns & Restocking

Updates the exact originating store's stock balance & posts contra GL credit notes

Credit Note	Store & Orig. Receipt	Customer	Refund	Stock Update

Permitted Local Store Operating Expenses

Records local store petty expenses, adjusts shift cash drawer & syncs with Finance

Voucher #	Store	Description & Payee	Paid Via	Amount

Active Store Shift Session

Shift #SHF-2026-104 · Store A POS · Main Store

Cashier: Jane Chebet · Opened: 06:00 AM

Opening Float KES 15,000

Cash Sales KES 38,000

M-Pesa / Bank KES 94,400

Drops & Petty Out - KES 0

Expected In Drawer KES 53,000

Store Daily Closing History & Cash Variance Reconciliation (Z-Reports)

Shift ID	Store	Cashier	Opened / Closed	Total Sales	Expected Cash	Physical Count	Variance	Status

📊 G-Plex POS Reporting, Store Performance & Controls Dashboard

Head Office can inspect any single store or view consolidated company-wide performance, stock batches, and control exceptions

Sales Revenue

KES 0

0 receipts

Gross Margin

KES 0

0% margin

Store Expenses

KES 0

Permitted local ops

Refunds & Discounts

KES 0

0 eTIMS invoices

Cash Variances

KES 0

Shift drawer audit

Control Exceptions

0 Open

0 seed requests

1. Payment Tender Reconciliation

💵 Physical Cash: KES 0 (0%)

📱 M-Pesa Till: KES 0 (0%)

🏦 Bank EFT & Merchant Cards: KES 0 (0%)

📋 Approved Credit Sales: KES 0 (0%)

Zero-Rated Seed KES 0

Exempt Fert. KES 0

16% VAT Output KES 0

2. Store-by-Store Financial Performance & Net Contribution

Store Location	Sales	Gross Margin	Local Expenses	Net Contribution

Sales Reconciliation by Cashier

Cashier	Txns	Cash	M-Pesa/Bank	Credit	Total

🚀 Fast-Moving Seeds & Products

Product	Sold	Revenue

🐢 Slow-Moving Stock Watch

🌱 Unmet Customer Seed Demand (MOD-16)

4. POS Controls & Exceptions Audit Register

Flags unapproved discount attempts, overdue cash banking, unusual refunds, negative stock attempts, store isolation blocks & offline sync conflicts

Exception ID & Time	Store	Control Trigger	Operator	Details & Reference	Status	Audit Sign-Off

G-Plex Multi-Store POS Operating & Payment Specification (Head Office Policy)

Configured per approved G-Plex specification: Online by default with Offline Backup + Cash, M-Pesa, Bank & Approved Credit

1. Store Operating Mode

2. Supported Payment Methods

Offline Single-Sale Ceiling (KES)

Overdue Cash Banking Alert (KES)

Kenyan Statutory Compliant 2026 SHA/SHIF 2.75% • NSSF Tiers • AHL 1.5% • KRA PAYE

Labour, Staffing and Payroll Module 👥

Central Human Resources & Labour Register across all 15 staff categories • Casual field gangs with daily, piece and mixed rates • 7-stage payroll approval workflow • Direct crop cost absorption into farm field accounts.

Total Active Workforce

-- Active

-- Permanent • -- Casuals

👨‍🌾

Active Field Gangs

6 Gangs

Planting, Weeding, Spraying & Picking

👥

Monthly Gross Payroll

KES --

KRA PAYE, NSSF, SHIF 2.75% & AHL 1.5%

💰

Crop Labour Absorption

KES 2,400 / ac

100% Direct Field Cost Allocated

🥔

🔍

Showing -- Staff

Official Personnel & Casual Worker Register Rule 6 Protected

Complete staff master with employment terms, pay rates, KRA PIN, NSSF, SHA/SHIF and statutory compliance.

Staff ID & Status	Legal Full Name & Contacts	Category & Role	Contract & Farm	Pay Basis & Agreed Rate	Statutory Compliance	Actions

Active Casual Field Gangs (Under Supervisors) 6 Registered Gangs

Daily Gang Work Records & Timesheet Verifications 3 Pay Modes

Daily-rate, piece-rate (bags/crates), and mixed-rate records with supervisor verification, manager approval and duplicate prevention.

Showing -- Timesheets

Timesheet # & Date	Farm & Field Plot	Gang & Supervisor	Task & Work Completed	Pay Basis & Rate	Total Labour Cost	Approval Workflow

Official 7-Stage Payroll Approval Workflow Rule 6 Governed

End-to-end segregation of duties from field supervisor timesheet verification to Managing Director sign-off and M-Pesa B2C disbursement.

1 Field Supervisor Timesheets & Piecework

2 Farm Manager Days & Output Approved

3 HR / Payroll Leave & Rates Validated

4 Payroll Engine Gross, NSSF, SHIF, PAYE

5 Finance Officer Costs & Contra Reconciled

6 Executive MD Authorized Sign-off

7 Finance Payout M-Pesa B2C & Remittance

Corporate Payroll Batches & Statutory Reconciliations

Summary of monthly and casual fortnightly payroll disbursements.

Batch ID & Period	Farm / Unit	Headcount	Total Gross Pay	Statutory Deductions	Net Pay Disbursed	Workflow Status	Actions

🥔

Crop Cost Absorption Principles

Direct field labour is directly absorbed into potato production accounts per acre and per accepted 50kg bag. Labour Cost / Acre = Allocated Field Labour / Acres Completed. Example: If an approved planting gang costs KES 14,400 to plant 6 acres on Field A1, direct planting labour is strictly KES 2,400 / acre.

Direct Crop Labour Cost Allocation by Field Plot

Comprehensive breakdown of labour cost per acre and per accepted bag across potato varieties.

Field Plot & Variety	Total Labour Allocated	Acres / Output	Labour Cost / Acre	Labour Cost / Bag	Key Activity Breakdown

Kenyan Statutory Compliance Schedules (Current 2026 Rules) e-Filing Ready

Consolidated statutory remittance schedules for KRA PAYE, NSSF Act 2013, Social Health Authority (SHA/SHIF) and Affordable Housing Levy.

KRA PAYE Remittance Monthly

KES --

Progressive 10%-35% bands with KES 2,400 monthly relief applied.

NSSF (Tier I & II) 1:1 Matched

KES --

6% Employee + 6% Employer up to KES 72,000 UEL.

SHA / SHIF (2.75%) Active

KES --

Social Health Authority (2.75% of Gross, Min KES 300).

Affordable Housing (AHL) 1.5% + 1.5%

KES --

1.5% Employee + 1.5% Employer statutory levy.

Employee ID & Name	KRA PIN & Identifiers	Gross Pay	NSSF (Emp + Empr)	SHA/SHIF (2.75%)	AHL (1.5% + 1.5%)	PAYE Tax	Net Payable	Payslip

🧺 Harvesting, Grading & Produce Intake Traceability

Multi-source harvest registration, end-to-end spoilage & grading loss accounting, KEPHIS certified seed provenance, and quarantine gatekeeping.

🏢 G-Plex Own Farms View Details ↗ 🌱

198.0 Tons

Owned Freehold & Leased Estates

👨‍🌾 Contract Outgrowers View Details ↗ 📋

63.3 Tons

Auto Loan Recovery Intake

🚚 Independent Suppliers View Details ↗ 📦

29.1 Tons

Commercial Spot Purchases

🥔 Total Produce Intake ⚖️

290.4 Tons

100% Weighed & Graded

Harvested Batches, Certified Grading & Intake Registry

Track produce provenance across nucleus estates, outgrower contracts, and third-party suppliers.

Batch / Slip #	Produce Source / Delivering Farmer	Crop & Variety	Intake Date	Net Weight	Seed Size 2 (35-55mm)	Size 1 / Ware	Rejects	Receiving Store	Status / Payout	QR Trace

Total Harvested ⚖️

63.0 Tons

63,000 Kg Total Intake

100% Weighed Intake

Spoiled Quantity ⚠️

3.15 Tons

5.0% Spoilage Rate

Confirmed Bio-Loss

Saleable Seed 🥔

51.2 Tons

81.3% of Harvested

Certified Size 1 & 2

Downgraded Produce 🔄

8.6 Tons

13.7% Usable (Ware/Feed)

KES 78,500 Salvaged

Financial Loss 💸

KES 88,200

Cultivation Cost Base (@28/kg)

Opp Loss: KES 132.3k

Quarantine Holds 🛡️

2 Batches

1,565 Kg Under Hold

Awaiting Clearance

⚠️

Agronomic Spoilage & Recurring Loss Warning Threshold: 5.0%

Field A1 (Mau Narok) recorded 8.0% spoilage (800 Kg) due to Erwinia Soft Rot during grading line operations. Suspect stock quarantined in Holding Shed Q-1. Immediate quality inspection logged.

📋 Harvest Spoilage, Rejection & Quality Reconciliations Register

Track physical losses and distinguish bio-waste from quality-downgraded usable tubers across harvest, grading, storage, and dispatch.

Loss ID / Batch	Date & Location	Variety & Source	Harvested	Spoiled Loss	Reason for Spoilage	Stage Identified	Downgraded	Financial Impact	Status / Gate	Actions

G-Plex Seed Potato Harvest & Spoilage Management Report

Standardized indicators reconciled from field lifting through grading and warehouse intake.

Indicator	What it tells management	Current Production Metric	Proportion / Valuation
Total harvested	Total gross quantity collected and delivered to weighbridge from all sources.	63,000 Kg (63.0 MT)	100.0% Baseline Intake
Spoiled quantity	Confirmed non-recoverable biological loss in kg (rot, severe pest, solanine greening).	3,150 Kg (3.15 MT)	5.0% Overall Spoilage
Spoilage percentage	Spoiled quantity ÷ total harvested or received (Tolerance threshold: ≤ 5.0%).	5.0%	At Tolerance Ceiling
Saleable seed potatoes	Quantity passing KEPHIS seed certification & size grading checks (Size 1 & Size 2).	51,215 Kg (51.2 MT)	81.3% Certified Recovery
Downgraded potatoes	Quantity usable for an approved alternative purpose (ware consumption, starch, animal feed).	8,635 Kg (8.6 MT)	KES 78,500 Revenue Salvaged
Financial loss	Value of confirmed losses using direct cultivation cost base (KES 28.00/kg).	KES 88,200 (Cost Base)	KES 132,300 Opportunity Value
Loss by cause and location	Pinpoints where preventive agronomic or handling action is required across estates.	Top Cause: Field Rot (49.7%)	Mau Narok Nucleus (58.6%)

Loss by Primary Cause 3,150 Kg Total

Loss by Detection Stage Field → Store

Seed Potato Quality Policy 🥔

Physical Spoilage vs. Quality Downgrade

1. Never Treat Sound Tubers as Waste: Potatoes that fail seed size (oversize >60mm or undersize <28mm) or have superficial common scab are physically edible. G-Plex routes them to commercial ware or livestock feed, recovering KES 25/kg.
2. Bio-Security for Disease: Only tubers with quarantine organisms (Bacterial Wilt / Ralstonia, Ring Rot, severe Erwinia soft rot) are condemned to the farm incinerator under supervision of KEPHIS.
3. Two-Gate Inventory Accounting: Losses are deducted from intake gross weight before updating seed stock, preventing double-counting in inventory valuation.

🤝

Sales, Customer Orders & Dispatch

End-to-end 7-stage workflow: Quotation → Price & Stock Check → Discount & Credit Approval → Batch Picking → Dispatch & Transport → Proof of Delivery (POD) → Finance Reconciliation • Advance seed bookings, farmer reservations, partial deliveries & low-stock alerts

Gross Sales Revenue 💰

KES 2,160,000

YTD Invoiced Sales View & Print 🖨️

Active Orders Pipeline 📋

3 Orders

Stages 1 to 6 in progress View & Print 🖨️

Advance Seed Bookings 🌱

1 Pre-Order

KES 598,500 Locked View & Print 🖨️

Pending Discount/Credit ⚖️

1 Order

Stage 3: Manager Sign-off View & Print 🖨️

In Transit / Deliveries 🚚

1 Dispatched

Stage 5: Waybill Active View & Print 🖨️

Low-Stock Seed Alerts

5 Critical Lots

< 200 Bags Safety Level

🔄 Standard 7-Step Order-to-Delivery Process (Click Stage to Filter Orders)

1 0

Quotation Customer Request

2 0

Price & Stock Sales Confirmation

3 0

Approval Discount & Credit

4 0

Batch Allocation Storekeeper Pick

5 0

Dispatch Waybill & Vehicle

6 0

Receipt & POD Buyer Sign-Off

7 0

Reconciled Invoice & Paid

Customer Orders & Workflow Tracking

Advance customer orders through all 7 stages with proof of delivery and payment reconciliation.

Showing 0 orders

Order Details	Customer & Category	Seed Variety & Fulfillment	Net Payable	Workflow Stage (1-7)	Status	Action

Commercial Seed Quotations

Official price quotations with approved tier discounts and validity periods.

Quotation # & Date	Customer & Category	Items & Approved Pricing	Total Net (KES)	Valid Until	Status	Action

Dispatch & Transport Documentation (Delivery Notes & Waybills)

Full vehicle records, driver contact, departure stores, and customer signed Proof of Delivery (POD).

0 Waybills

Waybill / Delivery Note #	Related Order #	Customer & Destination	Batch Lot & Dispatched Qty	Transport Vehicle & Driver	Delivery Status	Action

Commercial Invoices, Receipts & Ledger Reconciliation

Automated double-entry GL journal posting (Rule 3) and customer receivable ledger tracking.

Invoice #	Date	Customer	Items Summary	Total (KES)	Paid	Balance Due	Status	Actions

💰

Finance, Budgets & Cost Control

Granular cost accounting per farm, field, crop, contract & department • Consolidated company accounts • Gross margin & net profitability • Overspending controls & customer receivables aging

Gross Sales Revenue

KES 57,850,000

YTD Q3 Consolidated

Direct Production Costs

KES 31,220,000

Seeds, Inputs, Fuel, Gangs

Company Gross Margin

KES 26,630,000

46.0% (Sales - Direct)

Consolidated Net Profit

KES 15,010,000

25.9% Net Margin

Overspending Alert

3 Cost Centres

-KES 1,060,000 Over

Overdue Receivables

KES 2,730,000

3 Overdue Customers

📈 Consolidated Income Statement (Profit & Loss)

Reporting Period: FY2026 YTD Q3 (All Estates & Outgrowers)

KES CURRENCY

1. Gross Sales Revenue KES 57,850,000

2. Direct Production Costs (Cost of Sales) (KES 31,220,000)

Company Gross Margin

Gross Margin = Gross Sales Revenue − Direct Production Costs

KES 26,630,000

46.0% Margin

3. Operating Expenses & Overheads (KES 7,850,000)

Corporate Administration & Legal Compliance: KES 3,850,000

Central Fleet & Workshop Overheads: KES 2,420,000

Diffuse Light Storage & Cold Chain Utilities: KES 1,580,000

Depreciation & Amortization (Tractors, Implements, DLS): (KES 2,720,000)

Financing Costs & Facility Interest (KCB Working Capital): (KES 1,050,000)

Consolidated Net Profit Before Tax

Net Profit = Gross Margin − Overheads − Depreciation − Financing

KES 15,010,000

25.9% Net Margin

⚖️ Consolidated Statement of Financial Position (Balance Sheet)

As at October 21, 2026 • Controlled Double-Entry Ledger

BALANCED

1. Current Assets KES 39,247,000

KCB Operating Bank Account (Reconciled): KES 6,450,000

M-Pesa Business Till (Liquid Working Funds): KES 980,000

Trade Accounts Receivable (Customer Debtors): KES 5,580,000

Contract Farmer Input Loan Advances (Recoverable): KES 677,000

Certified Seed Stores Inventory (Basic & C1): KES 19,700,000

Fertilisers & Agrochemical Bulk Stores: KES 5,860,000

2. Non-Current Fixed Assets (Net Book Value) KES 31,150,000

Tractors, Planters & Field Implements: KES 18,950,000

Cold Storage & Diffuse Light Store Facilities: KES 12,200,000

TOTAL COMPANY ASSETS KES 70,397,000

3. Current Liabilities KES 5,210,000

Trade Accounts Payable (Yara, Syngenta, Fuel): ↗ Open Source KES 2,450,000

Outgrower Harvest Settlements Payable: ↗ Open Source KES 340,000

Accrued Casual Payroll & Contractor Payables: ↗ Open Source KES 2,420,000

4. Shareholder Equity & Reserves KES 65,187,000

Paid-Up Share Capital: KES 45,000,000

Retained Earnings (Prior Years): KES 10,177,000

Current Year Net Earnings (YTD): KES 15,010,000

TOTAL LIABILITIES & EQUITY KES 70,397,000

💳 Liquid Treasury & Bank Reconciliation

KCB Operating Bank Account

KES 6,450,000.00

Reconciled to Bank Statement

Safaricom M-Pesa Till

KES 980,000.00

Farmer Instant Payout Ready

Total Cash Inflows YTD

KES 48,250,000.00

Produce Wire & Weighbridge

Total Cash Outflows YTD

KES 40,820,000.00

Inputs, Fuel, Payroll Paid

Statutory Calculation Formula

🌾 Gross Margin = Sales Revenue − Direct Production Costs

Full profitability accounts for allocated corporate overheads, equipment depreciation, financing interest, and logistics expenses.

Enterprise Crops Analyzed:

6 Multiplied Crops

Crop Enterprise Profitability & Margin Analysis

Direct production cost breakdown, gross margin %, allocated overheads, and net profit per acre

All Multiplication Plots

Crop & Variety	Acres	Sales Revenue	Direct Costs (COGS)	Gross Margin (Sales - Direct)	Gross %	Allocated Overheads & Depr.	Net Profit / (Loss)	Net %	KES / Acre	Profitability Status

🔬 Direct Production Cost Breakdown per Crop

🚜 Farm, Estate & Field Plot Cost Records

Every farm and field has a separate cost record; management views consolidated performance.

Farm-Level Financial Performance & Overspending Check

4 Estates + Outgrower Scheme

Farm / Estate	County / Zone	Acres	Revenue (KES)	Direct Costs	Gross Margin	Net Profit / (Loss)	Profit / Acre	Budget Spent / Variance	Operational Health Status

Plot-by-Plot Field Cost & Yield Margin Traceability

GPS field blocks with direct costs, growth stages and gross margins

Nucleus Fields

Field ID	Field Name / Block	Farm Estate	Crop & Variety	Acreage	Growth Stage	Direct Costs	Estimated Revenue	Gross Margin	Net Margin	Cost / Acre

🔍 Multi-Dimensional Cost Filters (Every farm, field, crop, contract & department)

Farm / Estate

Field Plot

Crop / Enterprise

Contract / Scheme

Department

Cost Category

🔍

Showing 0 records • Direct Costs (COGS): KES 0 • Filtered Total: KES 0

Voucher ID	Date	Farm Estate & Field	Crop / Variety	Department	Cost Category & Activity	Description	Payee / Supplier	Reference	Direct?	Amount (KES)	Status

⚠️

Critical Management Overspending Notice

3 Cost Centres Exceeded

Management controls have flagged cost centres exceeding 100% of allocated budget. Immediate authorization or supplementary vote review required per financial regulations.

Departmental & Farm-Level Budget vs Actual Expenditure

Allocated budget, actual expenditure to date, remaining variance, and utilization %

Budget ID	Department / Program	Scope / Farm	Allocated Budget (KES)	Spent to Date (KES)	Remaining Variance	Utilization %	Status	Overrun Reason / Notes	Action

Total Trade Receivables

KES 5,580,000

6 Customer Accounts

Current (0-30 Days)

KES 2,850,000

51.1% Within Credit Terms

Watchlist (31-60 Days)

KES 1,160,000

Payment Notices Issued

Delinquent (61-90 Days)

KES 650,000

Escalated Follow-up

CRITICAL OVERDUE (>90 Days)

KES 920,000

Credit Freeze & Legal Demand

Customer Accounts Aging & Credit Balances

Commercial buyers, credit limits, outstanding balances, aging buckets and risk actions

3 Overdue Accounts

Customer Name	Category	Credit Limit	Current Debt (KES)	0-30 Days	31-60 Days	61-90 Days	>90 Days	Max Overdue	Credit Risk Status	Action Required	Actions

Sales Invoices & Aging Receivables

Record payments against open customer invoices with automatic GL posting

Invoice #	Customer	Invoice Date	Due Date	Days Overdue	Aging Bucket	Total Amount	Amount Paid	Balance Due	Status	Action

🏭 Trade Accounts Payable (Suppliers & Vendors) Click Any Payable to Open Original Transaction

Drill down directly to originating Purchase Orders (PO), 3-Way Match Requisitions, Supplier Credit Expense Vouchers, or Outgrower Settlements.

Total AP: KES 2,790,000

Yara East Africa Ltd (Fertiliser) PO-GPX-2026-035

KES 1,450,000.00

Net 45 Days • Due Nov 15 • GPX-REQ-107

🔍 Prompt Original PO / Match

Syngenta / CMC Agro & Spares PO-GPX-2026-042

KES 680,000.00

Net 30 Days • Due Nov 05 • GPX-REQ-106

🔍 Prompt Original PO / GRN

TotalEnergies / Rubis (Diesel) PO-GPX-2026-039

KES 320,000.00

Net 15 Days • Due Oct 30 • GPX-REQ-105

🔍 Prompt Original Fuel PO

Outgrower Harvest Settlement Due WB-SLIP-88219

KES 340,000.00

Weighbridge Slips Ready for M-Pesa

🔍 Prompt Weighbridge Slip

Live Open Supplier Invoices, POs & Credit Expense Vouchers (Click Row for Original Transaction)

Orig. Document #	Supplier / Vendor	Source Module	Description / Items	Payable Amount	Stage / Terms	Original Transaction

Input Loans Advanced

KES 7,450,000

Seed, Fert & Chemicals

Mechanisation Billed

KES 1,840,000

Tillage, Planter & Spray

Recovered at Weighbridge

KES 8,613,000

90.9% Loan Recovery Rate

Net Farmer Payouts

KES 6,187,000

Disbursed via M-Pesa B2C

Unrecovered Loan Balance

KES 677,000

Recoverable Late Season

Contract Outgrower Financing & Weighbridge Settlement Ledger

Advances, mechanisation, produce value, loan deductions and net farmer payouts

12 Active Contracts

Contract #	Farmer Name	Crop	Acres	Input Loan (KES)	Mech Billed	Gross Deliveries	Deductions Recovered	Net Farmer Payout	Loan Balance	Status

📚 Standard Chart of Accounts (COA)

⚖️ Controlled General Ledger (Rule 3 Non-Destructive Contra-Reversals)

Posted records cannot be deleted; controlled contra-adjustments require authorized audit reason

Journal ID	Date	Reference	Description	Debit Account	Credit Account	Cost Centre	Amount (KES)	Audit Status	Action

🛒

Procurement & Supplier Management

Full 8-stage approval pipeline: Requisition → Stock Check → Quotations → Authorised Approval → PO → GRN → 3-Way Match → Payment • Multi-category sourcing & price comparison

Total Requisitions 8 Requisitions 8 Active Pipeline →

Store Stock Check 1 Stock Check Stage 2 Storekeeper →

Capitalized Purchases KES 49,210,000 Approved & Settled →

Orders In-Transit 1 In Transit Awaiting GRN Receipt →

Certified Suppliers 12 Vendors 100% Tax & KEPHIS Verified →

Request & Check

Dept Request • Store Check

Quote & Authorize

Supplier Quotes • Approval

Order & Deliver

PO Issued • GRN Inward

Audit & Settle

3-Way Match • Paid

⚡ Detailed 8-Stage Controls: | Click any step to filter table or cards

🔍

Showing 8 requisitions

Purchase Requisitions Pipeline & Stage Controls

Advance each requisition sequentially through all 8 stages without skipping controls.

Showing 8 requisitions

Requisition Details	Department & Requester	Category & Items	Estimated Amount	Current Stage (1-8)	Authority Tier	Workflow Action

Enterprise Purchase Orders (POs)

Official binding orders dispatched to approved suppliers after management authorisation.

0 Orders

PO Number & Date	Supplier / Vendor	Destination Warehouse & Bin	Items & Quantity	Order Total	Status	Actions

Goods Received Notes (GRN) & Quality Checkpoints

Physical receipt records with quality inspection sign-off before inventory release.

0 GRNs

GRN Ref & Date	Related PO Ref	Supplier & Delivery Waybill	Warehouse Location	Inspector / Storekeeper	Quality Inspection	Actions

🔍 3-Way Matching: Purchase Order vs Delivery (GRN) vs Vendor Invoice

Every payment voucher requires an audited 3-way match. Any price or quantity variance halts automatic payment release.

Requisition & Supplier	1. PO Amount	2. GRN Received Qty & Cost	3. Supplier Invoice Amount	Variance (KES)	Match Status	Finance Payment

🌦️ Weather & Microclimate Intelligence

Hyper-local telemetry, soil sensors, spraying advisories, and 7-day farming feasibility forecast.

Select Estate / Farm:

🌱 Field Plot Microclimate & Spray Advisories

Real-time ground telemetry, topsoil moisture, wind gusts, and chemical spraying feasibility

All Fields

G-PLEX SEEDS LIMITED

Certified Seed Multiplication • Commercial Farming • Outgrower Agronomy Schemes

Mau Narok Nucleus Estate, Nakuru County • Moiben Commercial Farm, Uasin Gishu County
P.O. Box 4821 - 20100 Nakuru, Kenya | Tel: +254 722 000 000 | Email: operations@gplexseedsltd.com

KEPHIS Seed Producer: KEP/SED/2026/088

PCPB Agrochemical License: PCPB/AGR/2026/14

KRA Tax PIN: P051239842M

System Traceability ID: RPT-2026-ENT-MASTER

Official Operational Audit

CONSOLIDATED ENTERPRISE OPERATIONS & STATUTORY AUDIT REPORT

📅 Season: Main Season 2026 🕒 Generated: 2026-10-18 ✅ Certified Audit Copy

1. Executive Operational Scorecard & Macro KPIs

Module 1: Management Summary

2. Nucleus Estates, Production Blocks & Field Plots

Module 2: Farm & Field Management

Estate	Field Plot	Crop / Variety	Planted Acres	Planting Date	Current Stage	Fertiliser Absorbed	Chemical Absorbed	Labour Wage	Total Investment

3. Fertiliser & PCPB Chemical Application Records, Sources & Provenance

Full statutory provenance linking applied nutrition and PCPB agrochemicals to storage depots and authorized suppliers.

Module 5: Fertiliser & Chemicals

Ref ID	Date	Field Plot	Category	Product Name & PCPB #	Storage Depot & Batch Source	Distributor / Supplier	Target Pest / Objective	Application Rate	Agronomist	Total Cost (KES)

* Note: All agrochemicals listed above comply with Kenya Pest Control Products Act (Cap 346) and registered with PCPB. Withholding and Pre-Harvest Intervals (PHI) strictly adhered to.

4. Contract Farming & Outgrower Farmer Digital Profiles

Grower register, acreage, seed/chemical support value, mechanisation billed, produce intake, and financial balance.

Module 3: Contract Farming CRM

Farmer ID	Full Name	Contact Phone	Cluster / Location	Acres	Contracted Crop	Seed Advance	Mechanisation	Delivered (Kg)	Net Payout	Outstanding Balance

5. 8-Stage Contract Farming Workflow & Compliance Matrix

Workflow Protocol v2026

6. Certified Seed Multiplications & KEPHIS Certification

Module 8: Seed Certification

Batch ID	Variety Name	Seed Generation / Class	Multiplication Plot	Target Acres	Harvest Yield (Kg)	Germination %	Purity %	KEPHIS Official Inspector	Certification Tag Status

7. Warehouse Inventory Ledger & Physical Stock Valuation

Module 4: Seed Stores & Inventory

Total Asset Valuation 💰

KES 28,675,900

8 Categories • WAC Audited Open ↗

Certified Seed Stock Open ↗

5,350 Bags

267.5 Tonnes in Store

🔒 Stock Reservations Open ↗

170 Units

Allocated to Contracts

🔄 In-Transit Transfers

0 Active

Awaiting Confirmation

⏳ Shelf-Life & Expiry

3 Products

Critical (< 60 Days FEFO)

⛔ Dispatch Safety Lock Open ↗

2 Lots Blocked

Quarantined / Expired Hold

SKU / Item ID	Product Description	Category	Warehouse Depot Location	In-Stock Qty	Unit	Unit Cost (KES)	Total Stock Value (KES)	Stock Reorder Status

8. Agricultural Machinery Fleet, Tractor Services & Fuel Consumption

Module 6: Machinery & Fleet

Asset ID	Machinery Name	Make & Model	Base Station Location	Work Orders	Total Hours	Billed Revenue (KES)	Fuel Consumed (L)	Fuel Expense (KES)	Efficiency (L/hr)

9. Casual Field Labour Gang Timesheets & Absorbed Payroll

Module 7: Labour & Staffing

Timesheet ID	Date	Target Field Plot	Operation Activity	Worker Gang Size	Rate per Worker (KES)	Total Absorbed Wage (KES)	Field Supervisor

10. Commercial Sales Invoices, Customer Accounts & Receivables

Module 9 & 10: Sales & Finance

Invoice #	Date Issued	Customer / Commercial Offtaker	Category	Invoice Amount (KES)	Amount Paid (KES)	Balance Due (KES)	Payment Status

11. Estate Microclimate Telemetry & Agronomic Advisories

Module 11: Weather Intelligence

Estate Name	Zone / County	Altitude (m ASL)	Surface Air Temp	Relative Humidity	Wind (km/h)	Topsoil Moisture	Spraying Window Advisory	Harvest Feasibility

12. Statutory Compliance Verification & Executive Authorization

Sign-off Block

We hereby certify that the operational data, chemical and fertiliser records, contract outgrower accounts, seed potato multiplication metrics, and financial records detailed herein have been audited and conform to the corporate guidelines of G-Plex Seeds Limited and Kenyan statutory regulatory standards (KEPHIS and PCPB).

1. Prepared & Verified by

Ezekiel Koech

Farm Operations Manager

Date: 18th October 2026

2. Agronomic Compliance

Dr. Beatrice Langat

Lead Agronomist (KEPHIS / PCPB)

License: AGRO/2026/0442

3. Financial Audit

Catherine Mwangi (CPA-K)

Chief Financial Officer

ICPAK Member # 18492

4. Executive Approval 🏛️

Dr. Anthony K. Mutai

Managing Director & CEO

SEAL: G-PLEX SEEDS LTD [APPROVED]

Role-Based Access Control (RBAC) Least-Privilege Security

User Access and Security Control 🛡️

"Each person should have an individual account and only the access required for their job." Strict separation of duties across all 10 corporate roles.

Signed-In Operator

Michael Power

Managing director

Executive Management

Personnel Accounts

11 Active

✓ 100% Individual Named Accounts

👥

Defined Roles

11 Roles

Strict Access Scopes Defined Can be edited by the manager ✏️

👔

Access Policy

Least Privilege

Segregation of Duties Enforced

🔒

Audit History

Rule 6 Envelope

User, Timestamp & Diff Logged

📜

Enterprise Access & Role Specification Matrix 11 Defined Roles ✏️ Strict Access Scopes Editable by Manager

Official role mappings governing domain navigation, data visibility, and transactional approval privileges. The Managing Director can customize and reconfigure the strict access scopes for any of the 11 defined roles.

Role & Department	Strict Access Scope	Authorized Modules	Operational Privileges	Assigned Personnel	Manager Action

Interactive Access Permission Tester & Verification Sandbox RBAC Verifier

Simulate role-based authorization requests against specific enterprise modules to verify security enforcement.

Target Role or User Account

Target Operational Module / Tab

MOD-15 • Integrated Cash, Overhead & Cost Control Office PC & Mobile Field Ready

Daily Operations Expenses & Administration Cost Management

Capture every day's farm, machinery, store, staff & corporate overheads in real time • Enforce petty cash physical reconciliation • Separate direct crop production costs from administration overheads with zero double-counting • 5-stage segregated approval to General Ledger.

Today's Expenditure 📅

KES 0

Click to filter today's entries

Month Operating Spend 📊

KES 0

vs Monthly Dept Budgets →

Direct Farm vs Overhead 🌾

KES 0 Direct

KES 0 Shared Overhead • Zero Double-Count

Petty Cash Float 💵

KES 0

2 Registers • Physical Count Check →

Pending & Payables ⚡

0 Pending

KES 0 Unpaid Credit Invoices

5-Stage Segregated Approval & Accounting Workflow Click Any Step to Filter & Act

Enforces role separation: Submitter → Department Head → Authorised Manager (Tier 1 ≤ 50k / Tier 2 ≤ 250k / Tier 3 > 250k) → Finance GL Post → Live Cost Reports.

Section 2 • Production Expense Capture

Record Daily Operating / Admin Expense

Submits directly to Step 2 Review with receipt & audit trail.

Expense Date *

Department Responsible *

Expense Category *

Subcategory / Activity *

Description of Expense *

Cost Allocation & Accounting Treatment Direct Farm Cost (No Double-Count)

Cost Allocation Target *

Cost Classification *

Target Estate / Field Plot

Crop / Seed Lot (Optional)

Amount (KES) * Tier 1 (≤ 50k)

Payment Method *

Petty Cash Imprest Register *

Paid To / Supplier *

Receipt / Invoice / M-Pesa Ref

Supporting Receipt / Invoice Photo or PDF Camera / File Upload

Submitting Officer: Michael Power Override repeat warning

Daily Operating & Administration Expense Register 0 Records

Showing all recorded expenses across Mau Narok, Moiben & Head Office.

Voucher & Date	Expense, Dept & Cost Allocation	Amount & Channel	Workflow & GL Status	Actions

Section 3 • Daily Cash Control & Mandatory Reconciliation Formula

Petty Cash Imprest Control & Physical Cash Verification

Any discrepancy between physical cash counted and recorded balance cannot be silently adjusted — it requires a written explanation and authorised manager sign-off.

Expected Closing Cash = Opening Cash + Cash Received − Approved Cash Expenses − Cash Returned or Banked

Staff Cash Advances & Retirement Register

Tracks operational cash advances issued to officers, supporting receipts retired, and unspent cash returned to Petty Cash.

Advance ID & Dates	Staff Recipient & Dept	Operational Purpose	Issued (KES)	Receipted / Returned	Status	Action

Section 4 • Cost Accounting Separation & Zero Double-Counting Lock

Administration Costs vs. Direct Farm Production Costs

Expenses directly allocated to a specific farm, field, crop, seed lot, or contract farmer are locked from the shared overhead pool (excludeFromOverheadPool = true) so they are never counted twice when management apportions corporate overheads.

Expense Type	Standard Accounting Treatment	Effect on Farm Costing	Overhead Pool Rule	Recorded Total (KES)

Crop & Seed Enterprise Profitability — Before & After Approved Overhead Allocation

Shared administration & corporate overheads are apportioned by cultivated acreage policy without re-pooling direct field expenses.

✓ Anti-Double-Counting Active

Crop / Enterprise & Hub	Acres (Share)	Projected Revenue	Direct Field + Daily Cost	Gross Margin (Pre-Admin)	Allocated Overhead	Net Profit & Margin

Department Monthly Budgets vs. Actual & Committed Expenditure (Oct 2026)

Monitors approved GL postings plus pending pipeline claims against authorised department ceilings.

Scheduled Recurring Corporate & Estate Overheads

Generate monthly vouchers in one click for rent, security, retainers, cloud subscriptions & insurance (duplicate-period protected).

Template ID & Title	Category & Department	Supplier / Payee	Scheduled Amount	Frequency & Last Period	Action

Section 5 • Management Cost & Compliance Reporting

Daily, Weekly & Monthly Operating Expense Summaries

All printed A4 reports and payment vouchers carry the official customized G-plex Seed Limited letterhead and transparent security watermark.

Expenditure by Standard Category & GL Account

Cash vs. Bank vs. M-Pesa vs. Supplier Credit

Compliance Watchlist: Missing Receipts, Late Entries & Unpaid Credit Payables

Immediate visibility into items requiring supporting ETR receipts or Accounts Payable settlement.

Voucher & Date	Payee & Description	Amount (KES)	Control Flags Triggered	Resolution Action

MOD-16 • Commercial & Harvest Bridge Forecast ≠ Confirmed Stock

Seed Availability, Reservations & Customer Follow-up

Turn unavailable-stock enquiries into completed sales: search 4 distinct stock quantities across all stores & farms, link customer demand to upcoming harvests, enforce named staff ownership, send honest updates, and lock firm reservations only after KEPHIS quality clearance.

🌱

Awaiting Supply 🌾

Click to filter pipeline

Follow-ups Due 📞

0 Overdue (Escalated)

Harvest Approaching 🚜

Within 2–14 Days Window

Ready to Contact ✅

Cleared KEPHIS Stock Ready

Open Demand Value 💰

KES 0

Active opportunities

Conversion Rate 📈

Avg 0d to fulfilment

Controlled 7-Stage Customer Retention Sequence (Click any stage to filter; every open request requires a named officer & next-action date)

Ref & Date	Customer & Contact	Variety & Qty	Supply Source & Expected Date	Workflow Stage & Reservation	Named Owner & Follow-up Due	Value (KES)	Actions

Central Notification Centre Domain: @gplexseedsltd.com SPF • DKIM • DMARC: Verified ✅

G-Plex Seeds Limited — Notification Centre

Create, approve, schedule and track official multi-channel announcements across Company Domain Email, SMS, WhatsApp Business, and In-App Alerts for staff, farmers, seed customers and business partners.

📢

Company Email 📧

@gplexseedsltd.com

7 Official Sender Desks Active

SPF / DKIM / DMARC 100% Configure →

Bulk SMS Relay 📱

GPLEX_SEEDS

8,420 SMS Units Available

Reaches basic phone farmers Send SMS →

WhatsApp Business 💬

+254 722 112233

Meta Cloud Tier 2 (10k/day)

Rich Media & Bookings Compose →

In-App Operations 🔔

Enterprise Alerts

Internal System Users & Field Roles

Task & approval reminders View Logs →

📢 Corporate Announcements & Scheduled Broadcasts Maker-Checker Approved

Track real-time delivery rates, email opens, SMS delivery, and WhatsApp read receipts across all recipient groups.

Campaign Ref & Title	Official Sender Desk	Recipient Group	Channels	Recipients	Delivery Rate	Status	Actions

✍️ Multi-Channel Message Composer Email • SMS • WhatsApp

Draft announcement, select sender desk, customize per-channel content, and dispatch immediately or schedule for future delivery.

Official Sender Email Address *

Target Recipient Group *

Recipient Count Reach

525 Target Contacts Audited Active

Dispatch Channels:

📧 Company Domain Email (HTML Branded + Attachments) 📱 Bulk SMS (Sender: GPLEX_SEEDS) 💬 WhatsApp Business (Verified Account) 🔔 In-App Notification (ERP Dashboard Notice)

Announcement Subject / Title *

Formatted HTML Content (Inserted into official G-Plex corporate email envelope):

Dispatch Timing *

Send Immediately (Real-Time Broadcast) Schedule for Specific Date & Time

Governance & Approval Authority

Corporate broadcasts across 500+ contacts are logged with full maker-checker compliance. Approved by: Managing Director / Head Office Executive Committee.

Official Sender: announcements@gplexseedsltd.com

🏢 Official G-Plex Company Domain Configuration Section 2 & 5 Specification

Define company domain owned by G-Plex Seeds Limited. All official sender addresses update automatically.

Company Website / Email Domain *

G-Plex owns or configures this domain through its business email provider.

Official Company Website URL

Section 2: Official G-Plex Sender Email Desks

7 Pre-configured Corporate Mailboxes

Purpose & Desk	Proposed Email Address	Sender Display Name	Operational Scope	Status

🔒 Domain Email Authentication & Deliverability (SPF, DKIM, DMARC)

All 3 Records Verified

Configured with DNS registrar to prevent spoofing, guarantee inbox placement, and avoid spam filters.

1. SPF (Sender Policy) Active ✅

v=spf1 include:_spf.gplexseedsltd.com ~all

Authorises official relay IPs to transmit on behalf of the domain.

2. DKIM (Crypto Signature) 2048-bit ✅

gplex._domainkey.gplexseedsltd.com TXT "v=DKIM1; k=rsa..."

Cryptographically signs headers to prove messages were untampered.

3. DMARC (Policy Enforce) Quarantine 100% ✅

v=DMARC1; p=quarantine; pct=100

Instructs receiving mail servers to quarantine unauthorized senders.

📊 Real-Time Delivery Reports & Bounce Audit Trail

Granular audit records tracking individual recipient delivery, opens, SMS receipts, and bounce codes.

Timestamp	Recipient Name	Destination Address	Channel	Sender Desk	Status	Bounce Code / Details

Integrated Enterprise Architecture Zero Manual Re-Entry Single Transaction • Enterprise Updates

G-Plex Seeds Limited — Cross-Module Integration & Business Rules

A single transaction automatically updates the right records across Farmer Management, Inventory Stores, Finance GL, Agronomic Operations, Weighbridge Intake, Settlement Payables, and Management Reporting.

🔄

CTR-2026-088 100% Fully Settled

Ezekiel Kipchumba Rono (Moiben Highland Cluster — 18.0 Acres)

Certified Shangi G1 Elite contract farming cycle linking approved acreage, input advances, agronomy, weighbridge intake, and net settlement.

Step 1 📋

Farmer Contract

18.0 Ac • 360 Bags Shangi G1

Approved ✅

Step 2 📦

Seed Stock Issue

Store ST01 • Lot 2616

Deducted ✅

Step 3 💰

Finance GL Entry

Debit 1250 • KES 1.36M

Posted ✅

Step 4 🌱

Farm Operations

98% Germ • 3 Scoutings

Lifting Ready ✅

Step 5 ⚖️

Harvest Intake

4,140 Bags • WB-4401

Graded ✅

Step 6 📑

Settlement Pay

Net KES 7.33M M-Pesa

Disbursed ✅

Step 7 📊

Profit & Margin

100% Rec • 22.8 Bags/Ac

Audited ✅

📦 Procurement 3-Way Auto-Match: Purchase Order → GRN → Invoice Payable Zero Re-Entry

An approved purchase order leads directly to goods receipt, inventory stock update, and accounts payable bill without manual duplicate entry.

1. Approved Purchase Order PO-2026-042

Highlands Agro-Inputs & Packaging

5,000 Branded 50kg Heavy-Duty Woven Seed Potato Bags @ KES 65

Total Order: KES 325,000

Approved by: Michael Power (MD)

2. Goods Received Note (GRN) GRN-2026-042

Central Warehouse (WH-CENTRAL)

Physical receipt verified: 5,000 units inspected and accepted into stock.

Inventory Stock: +5,000 Units (WAC Updated)

Inspected by: Samuel Ochieng (Storekeeper)

3. Accounts Payable Invoice BILL-AP-2026-042

GL 2010 - Trade Accounts Payable

Vendor Invoice INV-HAI-8912 automatically matched against PO and GRN.

Payable Due: KES 325,000 (30 Days)

Status: 3-Way Matched • Ready for Payment

System Workflow Rule:

When the storekeeper confirms the GRN at the warehouse, the system automatically writes an inventory movement transaction, recomputes the item's weighted average cost, and posts the credit to Accounts Payable. The accounts department never types the same invoice details again.

🥔 G-Plex Seeds Limited • Seed Merchant & Production System

Potato Seed Production, Commercialisation & Inventory

Centralized seed classification, multi-source inventory reconciliation (Own Estates, Contract Growers & External Shortage Purchases), KEPHIS certification, lot traceability and commercial sales order fulfillment.

G-Plex Own Production Nucleus Estates

Full Details ↗

Acquires planting material, grows on owned/leased farms (Mau Narok, Moiben), grades and classifies.

📍 Mau Narok & Moiben Estates • 📄 Printable Master Dossier

Contract Farmer Production Outgrowers

Full Details ↗

Supplies inspected planting material, tracks outgrower field stages and certified seed deliveries.

🤝 18 Contract Outgrowers (410 Ac) • 📄 Printable Master Dossier

External Purchases (Shortage) Interlock Sourcing

Full Details ↗

When stock runs out, sources KEPHIS-inspected external seed lots without losing provenance.

⚡ Shortage Sourcing (1,700 Bags) • 📄 Printable Master Dossier

Total Seed Stock View Dossier ↗

7,912 bags

50kg Standard Units 395.6 MT

Metric Tonnage View Dossier ↗

395.6 MT

Certified Gross Weight 7,912 Bags (50kg)

Available / Saleable View Dossier ↗

5,742 bags

Ready for Immediate POS 287.1 MT

Reserved Stock View Dossier ↗

1,450 bags

Committed to Orders 72.5 MT

Inventory Value View Dossier ↗

KES 30.2M

Commercial Sales Basis 7,912 Bags

Gross Margin View Dossier ↗

KES 9,016,899

Projected Commercial Net 29.8% Margin

Active Shortages View Dossier ↗

5 cases

Sourcing Interlock Active 1 Cleared

🌱 End-to-End Seed Production & Commercialisation Workflow

Standard Operating Procedure for Certified Potato Seed Multiplications

KEPHIS Certified

Purchase / Acquire Planting Material

Record certified supplier, variety, seed class, lot number, landed cost and tissue-culture lineage.

Allocate Planting Material

Assign planting batches to Mau Narok, Moiben or audited contract outgrower blocks and planting seasons.

Planting & Crop Management

Log planting dates, ridge spacing, basal fertilizer, PCPB protective sprays, rogueing, dehaulming and input costs.

KEPHIS Field Inspections

Attach KEPHIS inspection reports, soil PCN/Ralstonia clearance certificates and field rogueing clearance forms.

Harvesting, Grading & Classification

Record gross harvest, grade into 28-35mm / 35-55mm / ware / rejected / spoiled, and verify certified class.

Packaging, Storage & Sales Dispatch

Package into tamper-evident 50kg branded bags with KEPHIS security tags, store in cold store, and fulfill orders.

⚡

Test Business Model Scenario: Walk-in Farmer Order Shortage

Simulate a customer ordering 500 bags of Basic Shangi when G-Plex only has 300 bags available. Watch the 200-bag shortage trigger the external farmer procurement and verification protocol!

🥔 Commercial Seed Classes

G-Plex iFarm manages five distinct potato seed generations under KEPHIS supervision. Stock balances are never co-mingled across different varieties or classes.

Breeders' Seed (G-0) Screenhouse

Pre-Basic Seed (G-1) Multiplication

Basic Seed (G-2 / G-3) White Label

C1 Seed (Certified 1) Blue Label

C2 Seed (Certified 2) Red Label

KEPHIS Certification Protocol CAP 326 Active

🏬

8. Seed Stores & Warehouse Inventory Matrix

CAP 326 COMPLIANT

Cold room telemetry, bin-by-bin physical stocktakes, pallet locations, and 50kg bag availability across all depots.

Mau Narok Cold Store CS-01 COLD ROOM

2,400 Bags

120.0 Tonnes • Cap: 3,500 Bags (68.6%)

4.2°C · 88% RH

Bins A1–A4 Active

Moiben Regional Depot ST02 DEPOT / BINS

1,850 Bags

92.5 Tonnes • Cap: 2,500 Bags (74.0%)

4.5°C · 85% RH

Bins B1–B3 Active

Nakuru Central HQ ST01 DIFFUSE STORE

1,100 Bags

55.0 Tonnes • Cap: 2,000 Bags (55.0%)

14.0°C Diffuse

Bins C1–C2 Active

💰 Total Seed Stock Value WAC AUDITED

KES 28,675,900

5,670 Total Bags in Central & Regional Stores

🚚 In-Transit / Field Intakes: 320 Bags

🏬

Warehouse Operations & Seed Movements

Initiate statutory receiving (GRN), dispatches (GIN), inter-store transfers, seed laboratory tests and KEPHIS sign-offs.

📊 Potato Seed Inventory Master Matrix (Variety & Class Separated)

Real-time lot balances separated into 7 distinct inventory states across all 3 production and purchase sources.

Filter by Variety

Filter by Seed Class

Filter by Supply Source

Seed Lot Identification	Variety	Class	Source & Location	Available	Reserved	Insp.	Quar.	Rej.	Spoil.	Disp.	Price / Bag	Passport

7 Balance States: Available (Saleable) Reserved Awaiting Insp. Quarantined Rejected Dispatched

1 Bag = 50 kg Net Standard Seed Size

🏢 Multi-Warehouse Directory, Cold Storage & Bin Hierarchy

Real-time bin occupancy, storage environment telemetry, temperature logs and location capacity across all 3 central complexes.

Warehouse / Store	Type & Facility	Location / Estate	Storage Telemetry	Capacity (Bags)	Occupied (Bags)	Occupancy %	Active Bins
❄️ Mau Narok Nucleus Cold Store (CS-01) WH-MN-01	Cold Storage (Controlled Atmosphere)	Mau Narok Estate, Field Block A	4.2°C · 88% RH	3,500 Bags	2,400 Bags	68.6%	Bins A1, A2, A3, A4
🏢 Moiben Regional Depot (ST02) WH-MB-02	Regional Depot & Distribution	Moiben Outgrower Center	4.5°C · 85% RH	2,500 Bags	1,850 Bags	74.0%	Bins B1, B2, B3
🏬 Nakuru Central HQ Warehouse (ST01) WH-NK-01	Diffuse Light Seed Store & Inputs	Nakuru Industrial HQ	14.0°C Diffuse	2,000 Bags	1,100 Bags	55.0%	Bins C1, C2

🏬

8. Seed Stores & Warehouse Inventory Matrix Audit

All 7,912 Standard Units (50kg) • Cold Rooms CS-01–04 • KEPHIS Cap 326

🏷️ KEPHIS Certified Seed Lots, Quality Inspection & Lab Status

Official KEPHIS serial labels, germination test percentages, moisture levels, viral ELISA assays and release certificates.

Seed Lot #	Variety	Approved Class	KEPHIS Blue Label / Cert	Germination %	Purity %	Moisture %	Store Location	Status
GPL-BR-SHANGI-2026-001	Shangi	Breeders' Seed (G-0)	KEP-MUG-984210	99.2%	99.8%	12.1%	Mau Narok CS-01 (Bin A1)	Certified Released
GPL-PB-SHANGI-2026-002	Shangi	Pre-Basic Seed (G-1)	KEP-2026-PB-4412	98.5%	99.5%	12.4%	Mau Narok CS-01 (Bin A2)	Certified Released
GPL-BS-SHANGI-2026-003	Shangi	Basic Seed (G-2)	KEP-2026-BS-8890	97.8%	99.1%	12.8%	Moiben ST02 (Bin B1)	Certified Released
GPL-C1-SHANGI-2026-004	Shangi	C1 Seed (Certified 1)	KEP-2026-C1-3011	96.5%	98.9%	13.0%	Moiben ST02 (Bin B2)	Certified Released
GPL-CT-SHANGI-C2-2026-007	Shangi	C2 Seed (Certified 2)	KEP-2026-C2-5509	95.4%	98.5%	13.2%	Nakuru ST01 (Bin C1)	Certified Released

🔄 Inter-Store Seed Movements, Waybills & Transfer Receipts

Track seed movements between Mau Narok Cold Store, Moiben Regional Depot and Nakuru HQ Central Stores.

Transfer #	Date	Origin Store	Destination Store	Seed Lot & Variety	Quantity (Bags)	Driver / Truck	Waybill	Status
TRF-2026-019	2026-10-24	Mau Narok CS-01	Moiben ST02	Shangi C1 GPL-C1-SHANGI-2026-004	200 Bags	KDA 890X (J. Kimani)	WB-7712	Delivered & Confirmed
TRF-2026-020	2026-10-25	Mau Narok CS-01	Nakuru HQ ST01	Unica Basic GPL-BS-UNICA-2026-005	120 Bags	KBZ 341P (E. Kipkorir)	WB-7719	In-Transit

💰 Inventory Asset Valuation Dossier & Weighted Average Cost (WAC)

Certified valuation report conforming to IFRS / IAS 2 agricultural inventory standards with weighted average cost breakdowns.

Inventory Category	Quantity on Hand	Standard Unit	WAC Unit Cost (KES)	Total Valuation (KES)	Accounting Method
🥔 Certified Seed Potatoes (C1 & C2)	3,850	50 kg Bags	KES 3,800.00	KES 14,630,000	WAC (IAS 2)
🌱 High-Generation Seed (Breeder, Pre-Basic, Basic)	1,500	50 kg Bags	KES 5,800.00	KES 8,700,000	WAC (IAS 2)
🌾 Cereal & Legume Certified Seed (Maize, Beans, Soya)	320	50 kg Bags	KES 4,200.00	KES 1,344,000	WAC (IAS 2)
🧪 PCPB Approved Agrochemicals & Fungicides	850	Litres / kg	KES 2,450.00	KES 2,082,500	FIFO
📦 Packaging Bags, Gunny Sacks & KEPHIS Seals	12,500	Pieces	KES 85.00	KES 1,062,500	FIFO
⛽ Tractor Diesel Fuel & Farm Lubricants	4,200	Litres	KES 204.00	KES 856,900	FIFO
Consolidated Total Inventory Asset Valuation				KES 28,675,900	IFRS Verified

⚡

External Sourcing & Shortage Sourcing Interlock

CAP 326 COMPLIANT

Authorized external seed merchant acquisitions, deficit bridging, joint KEPHIS audits, and provenance quarantine.

⚡

Out-of-Stock Seed Sourcing Protocol

Live Customer Demand vs Available Inventory Interlock

Feature Highlight

When a customer order exceeds G-Plex's available stock (e.g. 500 bags of Basic Shangi requested, but only 300 bags available), the system registers the 200-bag shortage, unlocks external sourcing with registered certified growers, initiates KEPHIS visual & PCR inspections, and intakes the approved batch under an external lot code (GPL-EXT-...) to complete the sale without contaminating internal seed lineage.

🚨 Active Seed Shortage Incidents & Customer Backorders

Orders requiring external farmer procurement or stock allocation

Live Shortage Interlock

🚜 External Farmer Purchases & Intake Register

Audited seed batches sourced from independent certified growers

PO Reference	Farmer / Supplier	Variety & Class	Offered / Appr.	Price / Bag	KEPHIS & Status	Created Lot

🛡️ External Sourcing Quality Gate

Purchased seed must never automatically become approved G-Plex saleable stock. The system strictly enforces the following steps:

📋

1. Sourcing Registration Register farmer identity, GPS farm location, and offered lot volume.

🔬

2. Mandatory Testing Verify KEPHIS soil PCN test report and leaf viral PCR clearance certificate.

🏷️

3. Isolated External Lotting System generates unique GPL-EXT-... lot retaining original grower provenance.

✅

4. Order Allocation & Dispatch Approved external lot is linked to the pending customer shortage order.

🛒

Customer Orders, Dispatches & Counter POS Sales

CAP 326 COMPLIANT

Seed order fulfillment, customer advance reservations, delivery notes, and counter cashier receipts.

🛒 Direct Seed Sales Order Builder

Real-time availability validation & shortage automated interlock

50kg Standard Packaging

Customer / Farmer Name

Customer Classification

Potato Variety

Seed Class Requested

Quantity Requested (50 kg Bags)

Preferred Supply Source

Selling Price per Bag (KES)

Customer Phone Contact

📑 Seed Sales Order Example

Customer: Walk-in farmer

Potato variety: Shangi

Seed class requested: Basic Seed

Quantity requested: 500 50kg bags

Preferred supply source: G-Plex own stock

Illustrative order example. Actual stock availability and price are verified in real time by the live system.

📑

Statutory Seed Audit Reports & Regulatory Returns

CAP 326 COMPLIANT

Consolidated commercialisation summaries, KEPHIS inspection returns, seed health certifications, and financial reconciliations.

📑 Executive Seed Production & Commercialisation Reports Suite

11 real-time reports requested by G-Plex Seeds Limited Management with print & audit dossier export

🏅

1. Seed Generation Register & Generational Rules

CAP 326 COMPLIANT

Official generational propagation ledger from Breeder (G-0) through Certified 2 (C2) under KEPHIS CAP 326.

🏅 Seed Generation Register & Production Cycle Rules

Configured generational transitions under KEPHIS CAP 326: Each planting class produces a specific next-stage seed class, while Breeder Seed can also reproduce Breeder Seed.

📋

2. Multi-Year Production Cycle Planner

CAP 326 COMPLIANT

Propagation demand forecasting, seed multiplication ratios & acreage requirements across nucleus and outgrowers.

📋 Potato Seed Production Cycle Planner

Plan planting multiplications by class, variety, farm and season with deterministic parent-to-daughter lot allocation.

Batch Reference	Variety	Planted ➔ Expected Class	Planted Quantity	Farm Estate & Block	Planting / Harvest	Growth Stage	Action

📦

4. Harvest & Tuber Grading Register

CAP 326 COMPLIANT

Official harvest lifting tonnage, size grading (Size 1: 45-55mm, Size 2: 35-45mm, Chitting) & reject reconciliation.

📦 Harvest & Grading Register & Multiplication Ratios

Record gross harvested kg, usable seed yield (50kg bags), rejected off-size tubers, and calculated multiplication ratios (Harvested kg ÷ Planted kg).

Batch & Class	Planted (kg)	Gross Harvest	Usable Bags	Rejected (kg)	Spoiled (kg)	Ratio (kg:kg)	KEPHIS Status	Assigned Lot	Action

🛡️

5. KEPHIS Inspection & Certification Gate

CAP 326 COMPLIANT

Statutory 7-gate certification audit, soil test clearance, bacterial wilt indexing, and official blue seal tagging.

🛡️ Inspection & Classification Authority Gate

Official certification workflow: A harvest is never automatically certified. Final seed class designation must be confirmed by authorized KEPHIS inspection reports and PCR laboratory assays.

📜

Mandatory Soil Clearance Attached KEPHIS/SOIL/2026/088 Serial: KEP-MUG-984210

Official KEPHIS Soil Testing & Phyto-Sanitary Analysis Certificate

Mau Narok Field B02 (45 Ac) · Bacterial Wilt Ralstonia PCR Negative · PCN 0 Cysts/200g · Approved for Basic Seed Multiplication

⬇️ PDF

Batch Reference	Variety	Class Acquired	Source Facility / Supplier	Quantity Acquired	Quarantine & Viral Clearance	Allocated Estate Plot
MS-2026-01	Shangi	Breeders' Seed (G-0)	KALRO Biotechnology Centre (Tigoni)	45,000 Mini-Tubers	KEP-MUG-984210 (Clean PLRV/PVY)	Mau Narok Screenhouse A
MS-2026-02	Unica	Breeders' Seed (G-0)	Green Perfect Plant (GPP Screenhouse)	35,000 Mini-Tubers	KEP-MUG-984211 (Virus Negative)	Mau Narok Screenhouse B
MS-2026-03	Shangi	Pre-Basic Seed (G-1)	G-Plex Screenhouse Multiplication Cycle	450 Bags (22.5T)	KEP-NAK-44120 (ELISA Cleared)	Mau Narok Block A-1
MS-2026-04	Dutch Robijn	Pre-Basic Seed (G-1)	KALRO Seed Potato Unit	320 Bags (16.0T)	KEP-ELD-33109 (Clean Tested)	Moiben Block M-1
MS-2026-05	Nyandarua	Basic Seed (G-2)	G-Plex Nucleus Generation Cycle Batch 003	600 Bags (30.0T)	KEP-NAK-88902 (Certified)	Moiben Block M-2

Estate Location	Block Ref	Acreage	Target Seed Class	Current Crop Stage	Soil & Biosecurity Status	Est. Yield (Bags)
Mau Narok Nucleus	Block A-1	35.0 Ac	Breeder ➔ Pre-Basic	Tuber Bulking (Day 68)	100% Cleared (Zero PCN)	875 Bags
Mau Narok Nucleus	Block A-2	30.0 Ac	Pre-Basic ➔ Basic	Full Flowering & Scouting (Day 52)	100% Cleared (Zero Wilt)	780 Bags
Mau Narok Nucleus	Block B-1	45.0 Ac	Basic ➔ C1 Seed	Senescence & Haulm Topping (Day 82)	Certified Phytosanitary	1,215 Bags
Mau Narok Nucleus	Block B-2	40.0 Ac	Basic ➔ C1 Seed	Tuber Initiation & Hilling (Day 42)	Certified Phytosanitary	1,080 Bags
Moiben Estate	Block M-1 (Owned)	50.0 Ac	Pre-Basic ➔ Basic	Vegetative Canopy (Day 36)	Certified Phytosanitary	1,200 Bags
Moiben Estate	Block M-2 (Leased)	30.0 Ac	Basic ➔ C1 Seed	Tuber Bulking & Irrigation (Day 70)	100% Cleared (Zero PCN)	700 Bags
Total Nucleus Estate Acreage		230.0 Acres	Consolidated Projected Yield:			5,850 Bags (292.5T)

Grading Category	Tuber Calibre	Official Classification	Allocation & Distribution Channel	Yield %	Packaging & Blue Seal
Size 1 (Elite Seed)	35mm – 45mm	Certified Seed Potato	G-Plex Commercial Seed Sales & Distribution	62.0%	50 kg Gunny / Blue Tamper Seal
Size 2 (Commercial Seed)	45mm – 55mm	Certified Seed Potato	Contract Outgrower Production Seed Loans	26.0%	50 kg Gunny / Blue Tamper Seal
Chats (Mini-Seed)	25mm – 35mm	Chitting / Multiplication	Retained for Nucleus Screenhouse Cycle Re-multiplication	7.0%	Diffuse Light Wooden Crates
Oversize (Ware Diversion)	> 55mm	Table / Processing Potato	Diverted to Industrial Processing & Food Markets (Non-Seed)	4.0%	50 kg Plain Commercial Sacks
Culls / Spoilage	Damaged / Culls	Culled Bio-Waste	Supervised Destruction & Composting Pit	1.0%	Recorded on Waste Ledger

Contract Ref	Outgrower Farmer	Farm Location / Ward	Acreage	Seed Advanced	Current Crop Stage	KEPHIS Inspection Status	Target Harvest	Buyback Rate
CNT-2026-POT-001	Ezekiel Kipchumba Rono GPX-FMR-101 • ID-22819034	Moiben Ward, Uasin Gishu	20.0 Ac	Shangi C1 300 Bags Advanced	Tuber Bulking (Day 74)	Passed (2nd Inspection)	2,800 Bags (140T)	KES 38.00/kg
CNT-2026-POT-002	Mary Chepkoech Bett GPX-FMR-102 • ID-19842103	Moiben Ward, Uasin Gishu	15.0 Ac	Unica C1 225 Bags Advanced	Full Flowering (Day 62)	Passed (2nd Inspection)	2,100 Bags (105T)	KES 38.00/kg
CNT-2026-POT-003	David Kiprono Tanui GPX-FMR-103 • ID-24019283	Mau Summit, Nakuru	25.0 Ac	Shangi Basic 375 Bags Advanced	Haulm Topped (Day 80)	Approved 3rd Inspection	3,400 Bags (170T)	KES 40.00/kg
CNT-2026-POT-004	Jane Wanjiru Koech GPX-FMR-104 • ID-27192039	Ol Kalou, Nyandarua	18.0 Ac	Nyandarua C1 270 Bags Advanced	Tuber Bulking (Day 55)	Passed (1st Inspection)	2,450 Bags (122.5T)	KES 38.00/kg
CNT-2026-POT-005	Peter Kipruto Langat GPX-FMR-105 • ID-20394821	Keringet, Nakuru	30.0 Ac	Dutch Robijn C1 450 Bags Advanced	Vegetative Canopy (Day 40)	Passed (1st Inspection)	4,050 Bags (202.5T)	KES 38.00/kg
Total Active Contract Outgrower Portfolio (18 Growers)			410.0 Acres	6,150 Bags Seed Adv.	Total Expected Buyback:		54,800 Bags (2,740T)	KES 38.00 avg

WB Slip #	Intake Date	Contract Farmer	Depot Location	Net Weight (Kg)	Seed Size 1 (35-45mm)	Seed Size 2 (45-55mm)	Resulting Lot Reference	KEPHIS Seal
WB-2026-4401	2026-10-18	Ezekiel Kipchumba Rono	Moiben Regional Depot (ST02)	32,400 kg	20,100 kg (402 Bags)	11,200 kg (224 Bags)	GPL-CT-SHANGI-C2-2026-007	Blue Tag KEP-5509
WB-2026-4402	2026-10-21	Mary Chepkoech Bett	Moiben Regional Depot (ST02)	24,500 kg	15,400 kg (308 Bags)	8,600 kg (172 Bags)	GPL-CT-UNICA-C2-2026-008	Blue Tag KEP-5510
WB-2026-4403	2026-10-25	David Kiprono Tanui	Mau Narok Cold Store (CS-01)	41,200 kg	26,000 kg (520 Bags)	14,100 kg (282 Bags)	GPL-CT-SHANGI-C1-2026-009	Blue Tag KEP-5511

Grower Code & Name	Delivered Kg	Gross Buyback (KES)	Seed Loan Recovery	Inputs/Chem Advance	Mechanisation	Net Disbursed (KES)	Payment Status
GPX-FMR-101 (Ezekiel Rono)	31,300 kg	KES 1,189,400	-KES 245,000	-KES 112,000	-KES 84,000	KES 748,400	Paid M-Pesa Till
GPX-FMR-102 (Mary Bett)	24,000 kg	KES 912,000	-KES 185,000	-KES 88,000	-KES 62,000	KES 577,000	Paid Bank RTGS
GPX-FMR-103 (David Tanui)	40,100 kg	KES 1,604,000	-KES 310,000	-KES 140,000	-KES 98,000	KES 1,056,000	Paid Bank RTGS
Total Settled Outgrowers	95,400 kg	KES 3,705,400	-KES 740,000	-KES 340,000	-KES 244,000	KES 2,381,400	100% Cleared

Purchase Ref	External Supplier / Facility	Variety & Class	Accepted Bags	Unit Price (KES)	Total Cost (KES)	Assigned Provenance Lot	KEPHIS Clearance Cert	Status
EXT-PUR-2026-05	James K. Langat Kuresoi Seed Farm (Nakuru)	Shangi Basic Seed	500 Bags (25T)	KES 2,800	KES 1,400,000	GPL-EXT-SHANGI-BASICSEED-2026-867	KEPHIS/EXT/2026/041	Received & Active
EXT-PUR-2026-01	Stephen Chesang Molo Highland Farm	Shangi Basic Seed	200 Bags (10T)	KES 3,400	KES 680,000	GPL-EXT-SHANGI-BASIC-2026-088	KEPHIS/EXT/2026/049	Received & Active
EXT-PUR-2026-06	Kisima Farm Limited Timau Complex (Meru)	Unica C1 Seed	400 Bags (20T)	KES 3,300	KES 1,320,000	GPL-EXT-UNICA-C1-2026-012	KEP-TIM-2026-094	Received & Active
EXT-PUR-2026-07	ADC Sirikwa Complex Agricultural Development Corp	Dutch Robijn Basic Seed	350 Bags (17.5T)	KES 3,600	KES 1,260,000	GPL-EXT-DUTCH-BASIC-2026-014	KEP-ELD-2026-301	Received & Active
EXT-PUR-2026-08	KALRO Seed Potato Unit Tigoni Research Station	Shangi Pre-Basic	250 Bags (12.5T)	KES 3,600	KES 900,000	GPL-EXT-SHANGI-PB-2026-015	KEP-MUG-2026-410	Received & Active
Total External Sourced Stock (5 Procurements)			1,700 Bags (85.0T)	KES 3,270 avg	KES 5,560,000	100% Provenance Minted		100% Cleared

Seed Generation Class	Primary Purpose	Main Cold Store Location	Total Bags (50kg)	Net Tonnes (MT)	Available (Bags)	Reserved (Bags)	WAC Price / Bag	Subtotal Valuation (KES)
Breeders' Seed (G-0)	Nuclear Screenhouse Multiplication	Mau Narok CS-01 (Bin A1)	450	22.5 MT	350	100	KES 5,800	KES 2,610,000
Pre-Basic Seed (G-1)	Nucleus Estate Early Multiplication	Mau Narok CS-01 (Bin A2)	770	38.5 MT	620	150	KES 5,200	KES 4,004,000
Basic Seed (G-2)	Large-Scale Estate & Outgrower Seed	Moiben ST02 & Mau Narok A3	1,842	92.1 MT	1,350	492	KES 4,500	KES 8,289,000
C1 Seed (Certified 1)	Commercial Outgrowers & Commercial Farmers	Moiben ST02 (Bin B2)	2,750	137.5 MT	2,242	508	KES 3,800	KES 10,450,000
C2 Seed (Certified 2)	Walk-in Smallholders & Retail Commercial	Nakuru HQ ST01 (Bin C1/C2)	2,100	105.0 MT	1,900	200	KES 3,600	KES 7,560,000
Total Certified Seed Potato Stock Across Network			7,912 Bags	395.6 MT	5,742 Bags	1,450 Bags	KES 4,185 avg	KES 30,254,400

Lot Identification	Variety	Class	Production Origin	Warehouse & Bin	Total Bags	Available	Reserved	KEPHIS Blue Tag #	Valuation (KES)
GPL-BR-SHANGI-2026-001	Shangi	Breeder (G-0)	Mau Narok Nucleus (Block A)	Mau Narok CS-01 (Bin A1)	450	350	100	KEP-MUG-984210	KES 2,610,000
GPL-PB-SHANGI-2026-002	Shangi	Pre-Basic (G-1)	Mau Narok Nucleus (Block A-1)	Mau Narok CS-01 (Bin A2)	770	620	150	KEP-NAK-4412	KES 4,004,000
GPL-BS-SHANGI-2026-003	Shangi	Basic (G-2)	Mau Narok Nucleus (Block B-1)	Mau Narok CS-01 (Bin A3)	1,100	850	250	KEP-NAK-8890	KES 4,950,000
GPL-BS-UNICA-2026-005	Unica	Basic (G-2)	Moiben Nucleus (Block M-1)	Moiben ST02 (Bin B1)	742	500	242	KEP-ELD-1120	KES 3,339,000
GPL-C1-SHANGI-2026-004	Shangi	C1 Seed	Moiben Estate (Block M-2)	Moiben ST02 (Bin B2)	1,450	1,100	350	KEP-NAK-3011	KES 5,510,000
GPL-CT-SHANGI-C2-2026-007	Shangi	C2 Seed	Contract Outgrower (E. Rono)	Nakuru HQ ST01 (Bin C1)	1,300	1,150	150	KEP-5509	KES 4,680,000
GPL-EXT-SHANGI-BASICSEED-2026-867	Shangi	Basic Seed	External (J. Langat Farm)	Mau Narok CS-01 (Bin A4)	500	444	56	KEP/EXT/2026/041	KES 1,900,000

Variety / Cultivar	50kg Bags	Net Weight (kg)	Net Weight (MT)	Gross Weight (MT)	Moisture Content	Primary Storage	Valuation (KES)
Shangi	3,684	184,200 kg	184.20 MT	184.64 MT	81.2%	Mau Narok & Nakuru	KES 13,262,400
Dutch Robijn	1,770	88,500 kg	88.50 MT	88.71 MT	79.8%	Mau Narok CS-01	KES 7,611,000
Unica	1,308	65,400 kg	65.40 MT	65.56 MT	80.5%	Moiben ST02	KES 5,624,400
Nyandarua	700	35,000 kg	35.00 MT	35.08 MT	81.0%	Nakuru HQ ST01	KES 2,520,000
Markies	450	22,500 kg	22.50 MT	22.55 MT	79.2%	Mau Narok CS-01	KES 1,236,600
CONSOLIDATED TOTALS	7,912 Bags	395,600 kg	395.60 MT	396.55 MT	80.5% Avg	3 Cold Depots	KES 30,254,400

Ticket #	Vehicle Plate	Direction & Source	Seed Variety & Class	Gross Mass	Tare Mass	Net Mass	50kg Bags	KEPHIS Seal
WBT-2026-9011	KDA 412X (Scania 14T)	INWARD • Mau Narok Field B-02	Shangi (C1 Seed)	24,120 kg	10,120 kg	14.00 MT	280	KEP-5421 [OK]
WBT-2026-9012	KDK 882B (Isuzu FRR)	INWARD • Moiben Plot M-01	Unica (Basic Seed G-2)	18,340 kg	8,340 kg	10.00 MT	200	KEP-4882 [OK]
WBT-2026-9013	KDA 119Q (Mitsubishi)	INWARD • Outgrower E. Rono	Shangi (C2 Seed)	16,500 kg	7,500 kg	9.00 MT	180	KEP-5509 [OK]
WBT-2026-9014	KCR 904M (Scania 14T)	INWARD • Mau Narok Field A-01	Dutch Robijn (C1 Seed)	25,600 kg	10,100 kg	15.50 MT	310	KEP-5420 [OK]
WBT-2026-9015	KDL 320C (Tata LPT)	INWARD • External (J. Langat)	Shangi (Basic Seed G-2)	17,250 kg	7,250 kg	10.00 MT	200	KEP-EXT-041 [OK]

Variety / Cultivar	Seed Generation	Physical Stock	Contract Reserved	Available / Saleable	Net Weight	Unit Price (50kg)	Line Valuation	Primary Depot Bin
Shangi	Certified 1st Gen (C1)	2,684 bags	500 bags	2,184 Bags	109.20 MT	KES 3,800	KES 8,299,200	Mau Narok (Bin A1-A2)
Dutch Robijn	Certified 1st Gen (C1)	1,470 bags	250 bags	1,220 Bags	61.00 MT	KES 4,200	KES 5,124,000	Mau Narok (Bin B1)
Unica	Basic Seed (G-2)	958 bags	150 bags	808 Bags	40.40 MT	KES 4,100	KES 3,312,800	Moiben (Bin D1)
Shangi	Certified 2nd Gen (C2)	1,300 bags	150 bags	1,150 Bags	57.50 MT	KES 3,600	KES 4,140,000	Nakuru HQ (Bin C1)
Nyandarua	Certified 1st Gen (C1)	450 bags	100 bags	350 Bags	17.50 MT	KES 3,800	KES 1,330,000	Nakuru HQ (Bin C2)
Markies	Certified 1st Gen (C1)	350 bags	250 bags	100 Bags	5.00 MT	KES 4,000	KES 400,000	Mau Narok (Bin B2)
TOTAL SALEABLE INVENTORY		7,212 Bags	1,450 Bags	5,742 Bags	287.10 MT	Avg KES 3,830	KES 21,991,860	3 Depots Live

Order / Contract #	Customer / Grower Organization	Seed Variety & Class	Reserved Bags	Tonnage	Order Value	Deposit Held	Dispatch Date	Store Bin Location
SO-2026-081	Ol Kalou Potato Growers Co-op Commercial Smallholder Union • 62 Members	Shangi Certified 1st Gen (C1)	500 Bags	25.00 MT	KES 1,900,000	KES 950,000 (50%)	2026-11-12	Mau Narok (Bin A1)
SO-2026-084	Timau Agri-Enterprise Ltd Commercial Irrigation Farm (Meru North)	Dutch Robijn Certified 1st Gen (C1)	250 Bags	12.50 MT	KES 1,050,000	KES 1,050,000 (100%)	2026-11-15	Mau Narok (Bin B1)
SO-2026-086	Eldoret Highlands Outgrowers G-Plex Contract Grower Scheme Block 3	Unica Basic Seed (G-2)	150 Bags	7.50 MT	KES 615,000	KES 615,000 (Contract)	2026-11-18	Moiben (Bin D1)
SO-2026-089	Narok South FPO Scheme Farmer Producer Org • Cooperative Union	Shangi Certified 2nd Gen (C2)	150 Bags	7.50 MT	KES 540,000	KES 216,000 (40%)	2026-11-20	Nakuru HQ (Bin C1)
SO-2026-092	Kinangop Commercial Producers Commercial Table Potato Growers Syndicate	Nyandarua Certified 1st Gen (C1)	100 Bags	5.00 MT	KES 380,000	KES 228,000 (60%)	2026-11-22	Nakuru HQ (Bin C2)
SO-2026-095	Fresh Fry Processors Kenya Ltd Contract Industrial Processor (Crisping Spec)	Markies Certified 1st Gen (C1)	250 Bags	12.50 MT	KES 1,000,000	KES 645,000 (Escrow)	2026-11-25	Mau Narok (Bin B2)
SO-2026-097	G-Plex Moiben Expansion Block Internal Nucleus Estate Multiplication Planting	Unica Basic Seed (G-2)	50 Bags	2.50 MT	KES 205,000	KES 205,000 (Internal)	2026-11-28	Moiben (Bin D1)
CONSOLIDATED COMMITTED RESERVATIONS			1,450 Bags	72.50 MT	KES 5,690,000	KES 3,909,000	Nov 12-28, 2026	Locked In Bins

Cultivar / Variety	Physical Bags	Tonnage	Cost / Bag (WAC)	Retail Price	Total Production Cost	Commercial Market Value	Unrealized Margin
Shangi (C1 & C2)	3,684	184.20 MT	KES 2,900	KES 3,600 - 3,800	KES 10,683,600	KES 13,262,400	+KES 2,578,800
Dutch Robijn (C1)	1,770	88.50 MT	KES 3,200	KES 4,200	KES 5,664,000	KES 7,611,000	+KES 1,947,000
Unica (Basic G-2)	1,308	65.40 MT	KES 3,150	KES 4,100 - 4,300	KES 4,120,200	KES 5,624,400	+KES 1,504,200
Nyandarua (C1)	700	35.00 MT	KES 2,850	KES 3,800	KES 1,995,000	KES 2,520,000	+KES 525,000
Markies (C1 - Crisping)	450	22.50 MT	KES 2,086	KES 4,000	KES 938,700	KES 1,236,600	+KES 297,900
TOTAL CONSOLIDATED VALUATION	7,912 Bags	395.60 MT	Avg KES 2,958	Avg KES 3,824	KES 23,401,500	KES 30,254,400	+KES 6,852,900

Variety / Line	Volume (50kg Bags)	Gross Revenue	Direct Production COGS	Gross Margin (KES)	Margin %	Net Gain / Bag
Shangi (Certified C1 & C2)	3,684 Bags	KES 13,850,000	KES 10,683,600	KES 3,166,400	22.9%	KES 860 / bag
Dutch Robijn (Certified C1)	1,770 Bags	KES 8,142,000	KES 5,664,000	KES 2,478,000	30.4%	KES 1,400 / bag
Unica (Basic Seed G-2)	1,308 Bags	KES 6,016,800	KES 4,120,200	KES 1,896,600	31.5%	KES 1,450 / bag
Nyandarua (Certified C1)	700 Bags	KES 2,660,000	KES 1,995,000	KES 665,000	25.0%	KES 950 / bag
Markies (Crisping C1)	450 Bags	KES 1,749,600	KES 938,700	KES 810,900	46.3%	KES 1,802 / bag
CONSOLIDATED COMMERCIAL TOTALS	7,912 Bags	KES 32,418,400	KES 23,401,500	KES 9,016,899	29.8% Margin	Avg KES 1,140

Variety / Class	Physical Stock	Market Demand	Net Deficit	Severity	Interlock Sourcing Strategy	KEPHIS Inspection Clearance	Interlock Status
Markies (Certified C1)	350 bags	600 bags	-250 Bags (12.5 MT)	Critical (Processor)	Ol Jororok Seed Scheme (Pre-inspected commercial crop)	KEP/EXT/2026/043 [Passed]	Transit Expected Nov 10
Nyandarua (Certified C1)	450 bags	700 bags	-250 Bags (12.5 MT)	High (Table Demand)	Ngarua Seed Growers Syndicate (Certified Farm 08)	KEP/EXT/2026/045 [Field OK]	Bagging In Progress
Breeder Seed (G-0)	82 bags	150 bags	-68 Bags (3.4 MT)	Strategic (G-0)	KALRO Tigoni Biotechnology Unit (In-vitro propagation)	KEPHIS Virus Tested [Clear]	Lab Delivery Nov 14
Unica (Basic Seed G-2)	958 bags	1,200 bags	-242 Bags (12.1 MT)	Medium	Moiben Estate Block 4 Harvest Acceleration Protocol	Field Third Inspection [Passed]	Internal Lifting Active
Dutch Robijn (Certified C1)	1,470 bags	1,910 bags	-440 Bags (22.0 MT)	High (Meru Area)	Mau Narok Contract Grower Scheme (Block 2 Harvest)	Phytosanitary Clean [Passed]	Grading at Central Depot
Shangi (Basic Seed G-2)	0 bags	500 bags	+500 Bags (25.0 MT)	RESOLVED	J. Langat Farm Sourcing Interlock (Ticket WBT-2026-9015)	KEP/EXT/2026/041 [Received]	Delivered & Stored (Bin A4)
SUMMARY DEFICIT METRICS	3,302 Bags	5,060 Bags	-1,250 Bags (62.5 MT)	5 Active Alerts	Pre-Qualified Sourcing Network Active	100% KEPHIS Monitored	1 Case Resolved (500 Bags)

Gate Identifier	Statutory Standard	Interlock Rule	Technical Enforcement	Current Status
GATE-01-RX	PCPB Cap 346 § 8	Mandatory Agronomist Prescription before Pesticide Issue	Store requisition block without valid RX Ref	Active
GATE-02-REG	KEBS KS-149 / PCPB	Approved Formulation Registry Validation	Only 8 pre-approved products accepted in ERP	Active
GATE-03-DOS	PCPB Label Ceiling	Maximum Legal Dosage & Over-Dosage Watcher	Automated rate variance alert and rig overhaul	Audited
GATE-04-PHI	KEPHIS MRL Standard	Pre-Harvest Interval (PHI) Intake Interlock	Weighbridge registration hard lock during active PHI	1 Locked
GATE-05-REI	OSHA / PCPB SOP	Restricted Entry Interval (REI) Labour Safety	Labour order lock during re-entry waiting window	Active

Production Hub	Agro-Zone & Altitude	Storage Capacity	Growers (Share %)	Seed Acres	Target Varieties	Assigned Fleet Asset	Intake YTD
Moiben Production Hub Uasin Gishu County	2,180m ASL • High Plateau	500 MT (DLS)	142 Farmers (41.2%)	24.5 Ac	Shangi & Dutch Robijn	MF 385 4WD + 4-Row Ridger	78,500 kg
Rongai Production Hub Nakuru Lowlands	1,920m ASL • Valley Basin	300 MT (Solar)	118 Farmers (34.2%)	18.0 Ac	Dutch Robijn & Unica	JD 5075E with Bed Maker	58,100 kg
Mau Summit Seed Hub Nakuru High Cold	2,650m ASL • Escarpment	300 MT (Cold Link)	85 Farmers (24.6%)	14.5 Ac	Unica & Shangi Foundation	New Holland TT75 4WD	56,900 kg
Aggregated Production Network:		1,100 MT Footprint	345 Farmers	57.0 Acres	3 Regional Operational Hubs		193,500 kg

Field / Plot	Estate / Farm	Soil pH	Nutrients (P / K)	Bacterial Wilt	PCN Nematodes	KEPHIS / KALRO Certificate	Suitability Verdict & Actions
Field B02 (Dutch Robijn Block) (45 Ac) 🔍 FLD-POT-02 · 2,820m ASL	Mau Narok Nucleus Seed Estate	6.10	P: 28.4 · K: 215	NEGATIVE (Ralstonia absent - PCR Cleared)	0 Cysts / 200g soil (CLEAR)	KEPHIS/SOIL/2026/088 ↗ ✓ Muguga Station Verified	APPROVED FOR BASIC SEED MULTIPLICATION
Field A01 (40 Ac) 🔍 FLD-POT-01 · 2,850m ASL	Mau Narok High Ridge	6.20	P: 31.0 ppm · K: 230 ppm	NEGATIVE (Clear)	0 Cysts / 200g	KEPHIS/SOIL/2026/074 ↗ ✓ Muguga Quarantine	APPROVED: PRE-BASIC
Field C01 (50 Ac) 🔍 FLD-POT-03 · 2,240m ASL	Moiben Commercial	5.90	P: 26.5 ppm · K: 195 ppm	NEGATIVE (Clear)	0 Cysts / 200g	KEPHIS/SOIL/2026/099 ↗ ✓ KALRO Analytical	APPROVED: CERTIFIED (C1)

Task Code & Stage	Farm & Field Block	Field Activity Description	Assigned Supervisor	Acreage	Reported Cost	Evidence	Status
OP-1002 Stage 2 · Land Prep	Field B01 (Moiben Wanjiku Block) Moiben Agri-Commercial Farm	Deep chisel ripping & hardpan shattering Subsoiling with John Deere 6140M · 45cm depth verified	David Kiprop (Farm supervisor)	60.0 Ac	KES 84,000	2 Files (Depth check + Log)	Awaiting Sign-Off
OP-1005 Stage 2 · Land Prep	Field A02 (Mau Dutch Robijn Block) Mau Narok Nucleus Seed Estate	Secondary disc harrowing & fine tilth preparation 24-disc offset harrow with Massey Ferguson 375	Kiprono Koech (Machinery supervisor)	35.0 Ac	KES 48,000	1 File (Tilth profile)	Awaiting Sign-Off

Soil Assay Parameter	Measured Field Value	Optimal Target Range	Agronomic Status	Diagnostic Interpretation & Finding
Soil pH (1:2.5 H2O)	6.10	5.50 - 6.50	OPTIMAL	Ideal for nutrient bioavailability; suppresses Common Scab (Streptomyces scabies).
Available Phosphorus (P - Bray 2)	28.4 ppm	20.0 - 35.0 ppm	OPTIMAL	Ensures strong root system initiation, stolon development, and early tuber set.
Exchangeable Potassium (K)	215 ppm	180 - 250 ppm	HIGH RESERVE	Critical for tuber bulking, dry matter accumulation (>22%), and crisp frying quality.
Total Nitrogen (Kjeldahl N)	0.24% (34 ppm)	0.20 - 0.30%	ADEQUATE	Balanced canopy growth without excessive vegetative lushness that invites early blight.
Total Organic Carbon (Walkley-Black)	2.85% (OM: 4.91%)	> 2.0%	HIGH	Excellent crumb structure, water retention capacity, and beneficial microbial activity.
Cation Exchange Capacity (CEC)	24.5 meq/100g	15.0 - 30.0 meq	VERY GOOD	High soil buffering capacity; minimizes nutrient leaching during heavy rains.
Exchangeable Calcium (Ca) & Magnesium (Mg)	Ca: 1,420 ppm · Mg: 280 ppm	Ca: 1000-2000 · Mg: 150-350	BALANCED	Ca:Mg ratio of 5.1:1. Promotes tuber skin cellular strength and long cold storage life.

Good morning, James Operations Manager

What are you doing today? — Straight to real farm work

Field & Crop Care

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🌾 Farm Operations

📋 Today's Activity List · Tuesday, 27 Oct 2026

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🗓️ Farm Operations Calendar · October / November 2026

Field Timeline & Chronological Crop Passport 📜 Click to Open & Print 🖨️

🥔 13-Stage Production Sequence & Dependency Enforcement

Live Work in Progress (WIP) • 68% Production Milestone

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📎 Compulsory Documents & Photographic Evidence Hub

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Outgrower Digital Profile & 360° Dossier

🌾 Contract Outgrower Crop Cycles & 10-Stage Field Traceability → Open in Main Tab

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🧪 Soil Analysis & Approved Agronomic Recommendations

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🧪 Agrochemical Management, Safety Data & PCPB Compliance

🥔 Seed Store Management & KEPHIS Certification Genealogy

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📑 Item-Wise Reporting Engine (12 Compulsory Report Types)

1. Item Stock Balance Report

⚠️ Items Below Safety Reorder Threshold

⏳ FEFO Watcher & Quarantined Hold Console

🏢 Central & Regional Warehouses Network

🔄 Inter-Store Transfers & Goods In-Transit Control

📉 Safety Stock Deficit & Automated Replenishment Requisitions

📑 Purchase Orders Master Ledger (PO-2026)